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Admissions and Academic Information

Academic Policies and Procedures

Academic Honesty

Coffeyville Community College is committed to teaching each student the importance of having a high level of academic and personal integrity. Academic honesty is an expectation in each and every classroom and in all course work. In addition, most instructors list specific policies regarding cheating and plagiarism in their course syllabus. Students can expect disciplinary action for failing to maintain a standard of honesty.

Admission Requirements

Coffeyville Community College has an open door admission policy. The following applicants may be admitted to Coffeyville Community College.

  1. Any graduate from an accredited high school.
  2. Any person who has successfully completed the General Educational Development (GED) examination.
  3. Any home school graduate who can provide an official transcript as well as documentation showing recognition from the state in which the high school diploma was received.
  4. Gifted students enrolled in any grade 9-12 maintained by a school district that has demonstrated the ability to benefit from participation in the regular curricula, has been authorized by the principal of the school attended and has provided an IEP and a psychological evaluation.
  5. Any high school student who has completed 15 units and has written approval from his/her principal to attend part-time. Home school students taking classes while completing high school must have completed 15 units and have written permission from their principal to attend part-time, as well as, documentation showing state recognition.
  6. Any person 18 years of age or older who may benefit from college-level instruction.

In accordance with the above policy, all applicants who have graduated from high school within the last five years and do not hold at least an associate degree must submit an official high school transcript, which includes graduation date, to the Registrar's Office prior to enrolling. An official GED Certificate may be filed in lieu of a high school transcript.

Transfer Students 

Transfer students are eligible for admission to the College if they meet regular admission requirements for new students.  All official transcripts from previous colleges attended are required to be on file in the Registrar's Office before students can enroll for classes.  Students who falsify admission information and/or fail to submit all transcripts are accountable for any problems that arise from their misinformation. 

Vocational/Technical Transfer Students 

Students wishing to transfer vocational/technical clock hours from an accredited technical school should have an official transcript sent to the College.  The Registrar will evaluate the clock hours and assign the appropriate credit hours.  These converted hours will be posted to the student's transcript after the transfer student completes a minimum of 12 credit hours at Coffeyville Community College.  Students can graduate from the College after completing the general education requirements for the Associate in Applied Science Degree (see page 35).  Students may also seek Associate in Arts or Associate in Science Degree options.

Transfer Students

Transfer students are eligible for admission to the College if they meet regular admission requirements for new students. All official transcripts from previous colleges attended are required to be on file in the Registrar's Office before students can enroll for classes. Students who falsify admission information and/or fail to submit all transcripts are accountable for any problems that arise from their misinformation.

Vocational/Technical Transfer Students

Students wishing to transfer vocational/technical clock hours from an accredited technical school should have an official transcript sent to the College. The Registrar will evaluate the clock hours and assign the appropriate credit hours. These converted hours will be posted to the student's transcript after the transfer student completes a minimum of 12 credit hours at Coffeyville Community College. Students can graduate from the College after completing the general education requirements for the Associate in Applied Science Degree. Students may also seek Associate in Arts or Associate in Science Degree options.

Transfer of Credits

The College recommends that students who plan to transfer to a four-year institution complete an Associate in Arts or Associate in Science degree at Coffeyville Community College. Students should meet with their academic advisor to plan and monitor an academic program that will meet their educational objectives. Students who know where they intend to transfer will be assisted by an advisor in designing a degree program tailored to meet that institution's requirements. Some Kansas universities have dual advising programs to ensure successful transfers. Students still deciding where to transfer will be advised to take general education courses. Vocational, technical and college preparation studies generally do not transfer to the university. However, CCC has articulation agreements with several area universities to accept the Associate in Applied Science Degree in transfer.

Coffeyville Community College has signed transfer articulation agreements with the Kansas Regents Universities and several regional institutions of higherlearning. An articulation agreement provides for the transition of credit hours from one institution to another through the articulation of courses required for completion of a bachelor's degree. Currently, CCC has agreements with the six Kansas Regents Universities, Friends University, Newman University, Southwestern College Professional Studies, Sterling College, Washburn University, Missouri Southern State University in Joplin, Missouri, Northeastern State University in Tahlequah, Oklahoma, Rogers State University in Claremore and Bartlesville, Oklahoma, Oklahoma Wesleyan University in Bartlesville, Oklahoma, and Texas A&M University in Commerce, Texas. Students can check on the transferability of classes from Coffeyville Community College by looking at the transfer university's web site.

For more information on transferability of courses, contact the College Counselor/Academic Advisor.

Advanced Placement Policy 

Coffeyville Community College will accept Advanced Placement scores for college credit. A student may receive credit for course(s) with an AP score of 3, 4, or 5. No credit will be awarded for scores below a 3. Courses will be assigned a grade of "CR" for credit only and will not be used to calculate a student's grade point average. Student must provide official documentation of AP scores to the Registrar's Office and request the course(s) be placed on the student’s official transcript. To receive the college credit, the student will be responsible for payment of tuition and fees for the respective courses transcripted by CCC.

Students may be required to validate AP scores upon transfer to a four-year institution. Students may also be required to take lower division courses upon transfer to satisfy graduation requirements.

Advanced Standing 

Coffeyville Community College may award a limited number of semester hours of credit based on satisfactory scores through the College Level Examination Program (CLEP).

If a student has received education through military training, a maximum of 10 credit hours may also be awarded in accordance with the American Council on Education Guide Book.  The student must first submit a copy of the appropriate military records to the Registrar for evaluation.  Special fees are charged for military course evaluation and credit hours.

Classification of Students

Freshman 28 or fewer semester hours of credit earned.
Sophomore 29 to 64 hours of credit earned.
Special 64 or more semester hours of credit earned.


Assessment and Placement

All full-time students or transfer students are required to submit ACT or SAT scores or take the COMPASS test.  The purpose of the assessment is to place students in appropriate math and English courses on the basis of their skill level and to promote successful college experiences.  Placement is mandatory for math and English classes.  The following placement rules apply: 

Using COMPASS Scores

Writing  
23 or below PREP-010 Developmental English
24 through 54 PREP-009 Written Communications
55 or above ENGL-101 English Composition I


Reading
Students Scoring below a 72 need to enroll in a reading course.

Math  
Pre-Algebra Test  
0 through 23 PREP-003 Elements of Math
24 through 100 PREP-005 Introductory Algebra
   
Algebra Test  
0 through 30 PREP-005 Introductory Algebra
31 through 43 MATH-102 Intermediate Algebra
44 through 100 MATH-105 College Algebra
   
College Algebra Test  
0 through 43 MATH-105 College Algebra


Using ACT Scores

English  
12 or below PREP-010 Developmental English
13 through 15 PREP-009 Written Communications
16 or above ENGL-101 English Composition I
   
Reading  
14 or below PREP-025 Reading Skills I and Vocabulary Study
   
Math  
12 or below Take COMPASS for placement
13 through 15 PREP-005 Introductory Algebra
16 through 19 MATH-102 Intermediate Algebra
20 or above MATH-105 College Algebra


USING SAT Scores

English  
330 or below PREP-010 Developmental English
340-400 PREP-009 Written Communications
410 or higher ENGL-101 English Composition I
   
Math  
260 or lower PREP-003 Elements of Math
270-370 PREP-005 Introductory Algebra
380-470 MATH-102 Intermediate Algebra


Using ASSET Scores

Numerical Skills  
23-40 PREP-003 Elements of Math
41-55 PREP-005 Introductory Algebra
  A score of 40 or above is a prerequisite for enrollment in any algebra course.
   
Elementary Algebra  
23-40 PREP-005 Introductory Algebra
41-55 MATH-102 Intermediate Algebra
   
Intermediate Algebra  
23-40 MATH-102 Intermediate Algebra
41-55 MATH-105 College Algebra
   
College Algebra  
23-40 MATH-105 College Algebra
41-55 MATH-106 Trigonometry or courses with College Algebra as a prerequisite
   
Writing  
Below 35 PREP-010 Developmental English
35-39 PREP-009 Written Communications
40 and above ENGL-101 English Composition I
   
Reading  
Below 40 PREP-025 Reading Skills I and Vocabulary Study
40 or above College level reading

 

All new students should either send a copy of their ACT or SAT scores to the Admissions and Advising Center or bring a copy with them when they enroll. If students have not taken the ACT or SAT, or do not have a copy on file, they will be required to take the COMPASS test before enrollment can be completed. When technical difficulties prevent students from taking the web-based COMPASS placement test, students will be required to take the paper and pencil version of the ASSET test in order to enroll in the appropriate math and English courses. For more information contact the Admissions and Advising Center.

Attendance Policy

Students are expected to attend all classes. Regular class attendance is necessary for maximum success in college. It is the responsibility of students to make definite arrangements for all work before going on field trips or other College-sponsored trips. School-sponsored activities will be counted as excused absences provided students complete all necessary assignments as designated by the instructors and the activity sponsors notify the instructors at least three (3) days prior to the day(s) the students will be absent. Excused absences are to include academic competition, judging team competition, music events, official athletic events, field trips, convocations and other College-sponsored events as approved by the Vice President for Learning. A student may be withdrawn from any class for excessive absences or non-participation.

Withdrawal from Classes for Non-Attendance/Non-Participation

If a student misses twice the number of credit hours plus one of a class, or has been non-participatory in a mediated course, and is achieving a below average grade, the instructor may request that the student be withdrawn from the class for non-attendance/non-participation. The instructor will notify the Registrar in writing of the withdrawal request. The Registrar will notify the student of the withdrawal from class. A student may appeal a withdrawal from class for non-attendance/non-participation within 10 days of the receipt of the official letter.  The student remains responsible for payment of tuition and fees.

Class Load 

A full-time class load consists of 12-18 credit hours per semester and/or six-to-nine credit hours per summer session. A student must receive special permission to take more than 21 hours during a semester or more than nine hours during the summer session. Overload petition forms are available from the Registrar's Office.

Course Repeat 

Courses may be taken once for credit. However, any course may be repeated. The last repeat of a course shall replace any earlier credit hours or grade points earned for such course. EXCEPTION: Some courses may be taken for credit more than one time. These courses are indicated in the Course Description section. These are either activity or participation courses in which requirements vary from term to term.

Dropping and Adding Classes

If a student wishes to change class time, drop a class or add a class, he/she must contact the Registrar's Office.

  1. During pre-registration a student will be allowed to make course changes, which must first be approved by his/her academic advisor.
  2. A student who withdraws from a course after the 20th day of classes will receive a "W" (no grade or penalty) for that course.
  3. A student will be allowed to add a course up to and including the Final Add Date as indicated on the Master Calendar.   The final Add Date is determined by calculating twenty-five (25) percent of the allotted class time.  Courses not meeting the entire semester will be calculated in the same manner.
  4. A student will be allowed to drop a course up to and including the Final Drop Day as indicated on the Master Calendar.  The Final Drop Day is determined by calculating eighty (80) percent of the allotted class time.  Courses not meeting the entire semester will be calculated in the same manner.
  5. A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund dates as indicated on the Master Calendar. 

Electronic Device Policy

All electronic devices, such as but not limited to, cell phones, media players, laptops, e-readers and notepads are to be turned off and out of sight during class time. Individual faculty may have a less restrictive policy.

Grade Point Average 

The "grade point average" for any term is calculated by dividing the number of grade points earned by the number of credit hours attempted (excluding "I", "W" & "CR").  Exception: When a course is repeated for credit, the last enrollment and grade will be used in computing the cumulative grade point average, regardless of whether it improved or lowered the grade.

Grading System 

A report showing the grades of a student will be available online through the RAVEN ACCESS system at the end of a semester or session.  The ability to view and print report cards may be unavailable if a student is not in good standing with the institution.

Grades reported at the end of each semester are recorded on the permanent record of the student and are reported on any transcript issued by the Registrar.  The following grades, with their values and honor points per semester hour, are used:

Grade GPA/Cr. Hr. Explanation
A 4 Excellent
B 3 Above Average
C 2 Average
D 1 Below Average
F 0 Failing
I 0 Incomplete
W 0 Withdrawal
CR 0 Credit

 

A student who fails to complete all requirements of a course by the end of the assigned term may request, and by consent of his/her instructor, be awarded an incomplete ("I").  Course work receiving an "I" will be entered on the student's transcript.  The student and instructor shall agree upon a date by which the course shall be completed.  Generally, the time permitted a student to complete such work shall not exceed one (1) semester following the termination of that course.  However, such date shall not exceed 12 months/one year from the termination of that course.  A written contract as prescribed by the College shall be completed by the student and the instructor.  Failure to complete the course within the allowed time period shall result in the instructor converting the "I" grade to an "F".  It is the responsibility of the instructor to submit a Change of Grade form within ten (10) days after the allotted time for completion of the work, which will authorize the Registrar to make the grade change. An incomplete (I) grade would be changed to a failing (F) grade after one year.  Incomplete grades will not be allowed without a minimum of 75% of class work completed at the time the incomplete is given (Policies Updated 11/30/2009).

For grade point average determination, all grades except "I", "W" and "CR" are used.  A "W" is issued to a student who withdraws from a course prior to the last day to drop.

Online Classes 

Coffeyville Community College offers a variety of online classes to meet the needs of the students. Online classes are listed with the traditional classes as well as class specific information from each online instructor. Online class information is also posted on the CCC website at www.coffeyville.edu.

NOTE

Each online course will maintain a 25% completion date. A 25% completion date is defined as a date, by which the student must have 25% of the course completed. Failure of the student to complete 25% of the course material by the set date will result in the student being administratively dropped from the online course. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar.

Raven Access 

Coffeyville Community College offers students the availability to receive and view their records and College information online.  Visit www.coffeyville.edu and click on Raven Access.  Enter username (Student ID#) and password (Last 4 digits of SSN).  NOTE: Change password immediately by clicking on Personal Info to the right of your name, click Password Tab and type in old password and create a new password.  Raven Access works on breadcrumbs, the browser back button will not work.  Navigational Tabs available are: 

Home: Course Schedule Lookup, Event Calendar, and Help

Campus Life: Student Activities

Student: Advising, Business Office, Financial Aid, and Registrar’s Office 

Honor Graduate

Any person graduating with an associate degree who has an overall grade point average of 3.40 with no grade below a "C" is an honor graduate. 

Honor Roll 

The names of members of the freshman and sophomore classes who have done outstanding work are placed on the honor rolls at the end of each semester.  To be placed on the President's Honor Roll a student must be enrolled in at least 14 hours of graded academic work with a grade point average of 3.75 or above with no grade below a "B".  To be placed on the Dean's Honor Roll a student must be enrolled in at least 12 hours of graded academic work with a grade point average of 3.40 or above with no grade below a "B".

Academic Fresh Start Policy

Academic fresh start is a policy which allows returning undergraduate students with poor or marginal academic records to resume work toward an associate degree without the burden created by poor past performance in an earlier college semester.  This policy is designed for students who have gained maturity through extended experience outside of educational institutions and who have decided that a return to academic life would be beneficial.  However, academic fresh start is not for every returning student.  There are two requirements that a student must meet before being granted this option:

  1. Has not been enrolled as a full-time student at any institution of higher education for at least four (4) years.
  2. Has made formal application to the Vice President for Learning.  This application should describe the reasons for the request and outline an academic plan which includes the declaration of a major.

Fresh Start Criteria

  1. Minimum of 4 years of non-attendance/separation from all institutions of higher learning.
  2. Must complete 1 semester at CCC consisting of 12 or more hours, with no grade below "C", before applying for Fresh Start.
  3. Fresh Start is granted once.
  4. Entire semester in question must be "wiped out."  A student cannon select individual courses.
  5. The student's permanent record will remain a record of all work, regardless of institution at which that work was completed.  Transcript will show all original courses with the Fresh Start semester appropriately noted.
  6. After receiving Fresh Start, credits and grades from the semester in question are not used in GPA computation.
  7. Grades transferred from another institution will not be eligible for Fresh Start. 

The intent of the Fresh Start Policy is to provide a fresh start to students who initially had academic difficulties with an opportunity to begin anew; it is specifically not intended for students simply to boost their GPA, qualify for honors status or establish eligibility for graduation.

Student Military Leave Policy 

Students called to “service” with any military branch will be extended the special consideration for completion of a course(s) or reimbursement for tuition and fees as follows:

  1. Receive full tuition, fee and book refund for the course(s) in accordance with established refund policy, or
  2. If past the refund date, the student may withdraw from the course(s) and receive a "W".  When the student returns to the institution, they will receive free tuition and fees for the same number of credit hours withdrawn at the time the student was called to military service, or
  3. If at least 75% of the course is completed at the time of the call to military service, the student will be given an incomplete "I" grade for the course(s) and may complete the course(s) when they return to the institution.  Students will have up to three (3) years from the date they return to the institution to complete the incomplete course work.
  4. Graduation requirements, as published in the College catalog in effect at the time of the call to military service, will be used to determine eligibility for graduation.

The uniformed services consist of the following military branches:

Army, Navy, Marine Corps, Air Force or Coast Guard
Army Reserve, Navy Reserve, Marine Corps Reserve,
Air Force Reserve or Coast Guard Reserve
Army National Guard or Air National Guard
Commissioned Corps of Public Health Service
Any other category of persons designated by the President in time of war or emergency 

Service in the uniformed services means duty on a voluntary or involuntary basis in a uniformed service, including: 

Active duty
Active duty for training
Initial active duty for training
Inactive duty training
Full-time National Guard duty 

Individuals must provide advance written or verbal notice to the Vice President for Learning for all military duty.  Notice may be provided by the student or by the military branch in which the individual will be serving.  Notice is not required if military necessity prevents the giving of notice or the giving of notice is otherwise impossible or unreasonable.

The U. S. Department of Education will determine the procedure for handling financial aid awards for students called for military service.

In the event of a student being called for service, the Vice President for Learning will notify the appropriate College staff to make the appropriate arrangements for the student to leave for military service.

Transcripts 

A student who wishes a transcript of his/her grades forwarded to another educational institution or to a business firm must make a written request each time to the Registrar's Office.  A transcript is issued only after the student has fulfilled all of his/her financial obligations to the College.  No transcript is official unless it carries the College Seal.  There is a $3.00 per copy charge for each transcript requested, a $5.00 charge for faxing a transcript, and a $5.00 charge to fax in a request for a transcript and pay by credit card.

In July 2001, the Southeast Kansas Area Technical School (SEKATS) officially merged with Coffeyville Community College.  Student transcripts from the former SEKATS are maintained by Coffeyville Community College in the Registrar's Office.  Requests for official transcripts from SEKATS should be made with the College Registrar. 

Who's Who in American Junior Colleges 

This is a recognized institution of the American academic community.  Who's Who awards are presented annually to outstanding sophomore students.  Selections are made by a campus nominating committee and are based on a minimum 3.00 cumulative grade point average, citizenship, participation and leadership in academic and extra-curricular activities and promise of future contribution to society.

Withdrawal from Classes for Non-Attendance/Non-Participation 

If a student misses twice the number of credit hours of a class, or has been non-participatory in a mediated course, and is achieving a below average grade, the instructor may request that the student be withdrawn from the class for non-attendance/non-participation.  The instructor will notify the Registrar in writing of the withdrawal request.  The Registrar will notify the student of the withdrawal from class.  A student may appeal a withdrawal from class for non-attendance/non-participation within 10 days of the receipt of the official letter. (See Student Grievance Procedure on page 26.)  The student remains responsible for payment of tuition and fees.

Withdrawal from College

A student who wishes to withdraw from the College before the end of the semester must complete an official Drop Form and confer with the College Counselor/Academic Advisor, Registrar, and Business Office clerk.  A student remains responsible for payment of tuition and fees if the withdrawal occurs after the tuition refund dates.  A student who officially withdraws from College before the withdrawal deadline will receive a "W" (no credit or penalty) for each course.  Unless all the steps of this procedure have been taken, the student does not receive honorable dismissal, and the semester grades are recorded as assigned by instructors.

Advisement and Counseling

Academic Advising 

All students will be assigned an academic advisor based on their majors and/or participation in college activities.  Advisors are faculty members and College personnel who are familiar with degree requirements, course descriptions, and College services.  Each student is responsible for working out an educational plan with his or her advisor, visiting with the advisor before enrollment, and discussing any problems or questions when they arise.  When planning schedules students must realize that they are ultimately responsible for fulfilling graduation and transfer requirements. 

Counseling 

Any discussion topic important to the student is appropriate for counseling.  The task of counseling is to confer with the student as an individual on a confidential basis, and to provide the student with informational resources relevant to these discussions.  Every attempt is made for counseling to fit the student's particular needs and to make resources available to the student.

Financial Aid 

Purpose

The Financial Aid Program at Coffeyville Community College is designed to function as a multi-purpose financial assistance service for students.  One important purpose of the program is to reward outstanding students for past academic accomplishments and those who seem to have outstanding potential.  Another purpose is to provide assistance to students who, without such aid, would be unable to attend college. Basic to this philosophy is the belief that the educational opportunities of able students should not be controlled by their financial resources.  The College provides financial aid for students in the form of scholarships, grants, loans and part-time employment.

Approximately 79 percent of Coffeyville Community College students annually receive financial aid from federal, state, college and private sources. 

Students wishing to apply for federal aid should complete the Free Application for Federal Student Aid (FAFSA).  The application is available online at:

http://www.fafsa.ed.gov

The Federal PELL GRANT program provides grant assistance to undergraduate students who have no previous baccalaureate degree.  Eligibility is based on financial need and is determined by the federal government. 

The Federal SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (SEOG) provides grant assistance to undergraduate students with no previous degree who demonstrate high financial need.  This grant is given to students who also qualify for a PELL GRANT. 

The Federal COLLEGE WORK-STUDY program provides employment opportunities for students.  It also is a need-based program, and students must qualify for this source of assistance through the aid application.

Loans 

Direct Loans are low-interest loans for students and parents to help pay for the cost of a student’s education after high school. The lender is the U.S. Department of Education rather than a bank or other financial institution. When you graduate, or leave shcool, you will receive a six-month grace period for your Direct Subsidized and Unsubsidized Loans. Your grace period begins the day after you stop attending school on at least a half-time basis. Once your grace period ends, you must begin repaying your loan(s). There is no grace period for Direct PLUS Loans-the repayment period for each Direct PLUS Loan you receive begins 60 days after your school makes the last disbursement of the loan. All Federal Direct Loans are subject to loan fees.

The Direct Loan Program offers the following types of loans:

Federal Direct Subsidized Loan: for students with demonstrated financial need, as determined by federal regulations. No interest is charged while a student is in school at least half-time, during the grace period, and during deferment periods.

Federal Direct Unsubsidized Loan: not based of financial need; interest is charged during all periods, even during the time a student is in school and during grace and deferment periods.

Federal Direct PLUS: unsubsidized loans for the parents of the dependent students and for graduate/professional students. PLUS loans help pay for educational expenses up to the cost of attendance minus all other financial assistance. Interest is charged during all periods.

Return of Title IV Funds

The federal government mandates that if a student withdraws from all of their classes either officially or unofficially you are only eligible for the financial aid you have earned up to the timeframe of your withdrawal. If a student drops their classes before they are 60% completed a student may be required to repay a portion of their federal aid. If Title IV funds were disbursed in excess of the earned amount the funds must be returned by Coffeyville Community College and or by the student to the federal government. This situation could resultin the student owing funds to CCC, to the government or both. This does not apply if a student has dropped some of their classes but remained enrolled in others or have successfully completed at least one class. Students receiving all F’s or a combination of all F’s and W’s are subject to the Return of Funds calculation.

When a student withdraws from 100% of their classes Coffeyville Community College must determine the actual amount of federal aid earned for the period of time enrolled. To determine the amount of aid earned up to the time of withdrawal, CCC will divide the number of calendar days attended classes by the total number of calendar days in the program of study (less any scheduled breaks of 5 days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed to the student for the semester. This calculation determines the amount of aid earned which the student may keep (for example if a student attended 25% of the term, the student has earned 25% of the aid disbursed). The unearned amount (total aid disbursed less the earned amount) must be returned to the federal government by CCC or by the student. CCC will notify the student if he or she is required to repay any of their federal funds. The college is required to notify the student within 45 days of determining the student’s withdrawal of any student portion of unearned Title IV funds from a federal grant. The student is allowed 45 days to repay the funds. After that time payment arrangements must be made with the U.S. Department of Education or eligibility for federal financial aid at any higher education institution will be denied. The student also needs to repay to the institution the money that CCC is required to return to the Department of Education for the unearned institutional charges.

Federal funds that may be affected by a 100% withdrawal are the Federal Pell Grant, Federal Direct Loans, Federal Supplemental Educational Opportunity Grant and the Federal Academic Competitiveness Grant.

Financial aid returned by Coffeyville Community College and or by you must be returned in the following order:

1. Federal Unsubsidized Loan
2. Federal Subsidized Loan
3. Federal Plus Loan
4. Federal Pell Grant
5. Federal Supplemental Educational Opportunity Grant
6. Federal Academic Competitiveness Grant

If a student withdraws before federal aid has been paid he/she may be eligible for a post withdrawal disbursement if that is the case the Financial Aid Office will be notified of the withdrawal and will determine if a PWD (post withdrawal disbursement) is necessary. The Business Office will issue a check if a credit balance results from a post withdrawal disbursement. If the post withdrawal amount consists of loan funds and the amount the student is eligible for exceeds the students charges CCC will notify the student/parent within 30 days of CCC’s determination that the student withdrew. The student/parent may accept any or all of the loan funds. No Post-withdrawal disbursement of Title IV loan funds will be made unless CCC receives response within 14 days after notification is sent.

Students who have been dropped from online classes because they did not complete 25% will be calculated a return of funds or post withdrawal disbursement of funds based on the information obtained from your log in activity and participation in your online classes.

A student who withdraws during may be entitled to a refund of certain charges. A student using federal aid to help pay educational expenses, whose account was paid-in-full prior to withdrawal, is likely to owe the College after withdrawal. Withdrawal procedures are coordinated by the Registrar’s Office.

REFUND OF CHARGES POLICY

If a student officially withdraws prior to the end of the second week of classes during a regular semester, one hundred percent (100%) of the amount paid in tuition and fees will be refunded. If the student officially withdraws in a regular semester prior to the end of the third week of classes, fifty percent (50%) of the amount paid in tuition and fees will be refunded. No refunds are made after the end of the second week of classes during a summer session.

Exact dates of the refund periods are published in the official class schedules for the semester and summer sessions. No partial refunds are allowed after the published dates.

For a “mini-course”, a 100% refund can be claimed prior to the start of the first class period. No refund is made after a mini-course class begins.

Online Courses – At the end of the mid-term, students who have not completed 25% of the online course will be dropped. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar.

All refunds are processed in the Business Office and any refunds you are due will be processed before any return of funds or post withdrawal calculations are applied or disbursed.

If a student stops attending classes and does not notify the Registrar’s Office, he or she is considered an unofficial withdrawal. Any student determined to have unofficially withdrawn will have a withdraw date equal to 50 percent of the term completed, unless an instructor provides a last date of attendance at an academically related event such as a test, quiz, class attendance recorded etc. If that is the case the date the instructor provided will be used. Financial aid will be reduced in accordance with federal policy. The student will be responsible for any charges previously paid by federal aid.

Date of withdrawal as determined by the college based on one of the following:

  • The date the student drops from class as reported by the registrar, OR
  • The midpoint of the term, if the student doesn’t officially withdraw. Grades of W and F indicate an unofficial withdrawal.

Percentage of the enrollment period earned:

  • Divide the number of days attended by the number of days in the term (including weekends and holidays).
  • If official withdrawal occurs after the 60% date, the student has earned all of the financial aid received and no refund will be required.

Subtract the percentage earned from 100% to determine the percentage unearned.

  • Multiply the total federal aid received by the calculated percentage unearned. This reflects the total amount of unearned federal aid.

Calculation of Institutional Return

  • Multiply the percent unearned by the institutional costs to determine the unearned institutional return. Requires student repayment to CCC.

Calculation of Students Return

  • Subtract institutional return from the total amount of unearned federal aid. Requires student repayment to Department of Education.

Veteran's Services 

The Financial Aid Office assists veterans and children of deceased or disabled veterans in securing educational benefits. Members of National Guard and Reserve units may be eligible for benefits also. A student receiving veteran's benefits must meet Coffeyville Community College's standards of academic progress. Information may be obtained from the Financial Aid Office.

Coffeyville Community College participates in all Veteran’s Educational Benefits Programs. According to K.S.A. 73-1216, 73-1217, and 73-1218, Coffeyville Community College provides for enrollment without charge of tuition or fees for any dependent of a prisoner of war, dependent of a person missing in action, or a dependent of a service connected disability, suffered during the Vietnam Conflict, so long as such dependent is eligible, but not to exceed twelve (12) semesters of instruction or the equivalent thereof at all such institutions for any person.

Eligibility 

The eligibility for receiving financial assistance is determined by comparing the cost of attending Coffeyville Community College with the parents' and the student's ability to contribute toward his/her expenses. Financial assistance is viewed as being supplemental to all other resources to meet these costs.

The evaluated financial need equals the difference between the total cost of attending Coffeyville Community College (including all college charges - room and board, books and supplies, personal expenses, and allowable travel expenses) and the ability of the family to contribute to those educational costs. The factors taken into consideration when evaluating the expected contribution include parental income and assets, benefits such as those from Social Security, Veterans Administration, and rehabilitation awards from outside agencies, and the student's assets and expected savings from employment. The basis for determining the family contribution is from the Free Application for Federal Student Aid.

Continued eligibility for the various financial aid programs will require the following: (a)continued enrollment; (b)satisfactory academic standing and the progression toward a degree; (c)properly completed and timely filed applications; (d)all college accounts due and payable being current; (e)remain eligible by the individual program guidelines; (f)sign a notarized affidavit that all federal financial aid funds received will be used for the applicable payment period for educational expenses; (g)not owe a refund on a Pell Grant or Supplemental Educational Opportunity Grant; (h)not have defaulted on a student loan; (i)must be in compliance with selective service registration laws; (j)must not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the time period covered by the Pell Grant.

Student Rights and Responsibilities 

Students receiving Financial Aid have certain rights and responsibilities under the Pell Grant, Supplemental Educational Opportunity Grant, College Work-Study Program, Guaranteed Student Loan and other aid programs. The applicant must, without exception, report any of the following changes to the Financial Aid Office: (a) withdrawal from school; (b) transfer to another school; (c) dropping below half-time status;
(d) name change; (e) address change or parents' address change.

If student loans have been received, an exit interview must be arranged with the Financial Aid Office when graduating or withdrawing from Coffeyville Community College. Failure on the aid recipient's part to make some satisfactory arrangements for the settlement of a campus account by the due date may result in one of the following official actions: (a)a hold placed on the student's records; (b)refusal of future financial awards.

The financial assistance applicant is responsible for obtaining, completing and filing each year the proper financial application, statements, forms, etc., on a timely basis. The applicant has the right to seek and receive full information and counsel from the Financial Aid Office in regard to any financial aid matter. If the family's financial circumstances change due to death, divorce, disability, long-term unemployment or low income, the applicant may become eligible for more assistance. The applicant must take the initiative in notifying the Financial Aid Office of these changes.

An applicant for financial aid must return all additional documentation, verification, corrections and/or new information requested by either the Financial Aid Office or the agency to which the applicant submitted his/her application or confidential statement.

The applicant is responsible for reading and understanding all forms that must be signed and for keeping copies of them. The applicant accepts responsibility for all agreements he/she signs. When accepting a College Work-Study award, the student must perform the work that was agreed upon by the student and the supervisor. The student is also responsible for understanding the school's refund procedures and policies.

Scholarships 

Coffeyville Community College offers scholarships on a competitive basis for academics, activities and athletics.  Recipients must be full-time students making reasonable progress toward a degree. 

Scholarships for academic, activity and athletic programs cover expenses for Kansas tuition and loan of books each semester, not to exceed the tuition cost of associate degree coursework or $500 per semester toward technical program expenses, unless otherwise noted.

  1. All students are responsible for the payment of all institutional fees.
  2. Scholarships may be effective for up to two academic years, as determined by sponsors and in accordance with NJCAA regulations.
  3. Activity/Athletic sponsors may submit a written appeal to a Vice President for exceptions to the scholarship policy.

Students may only receive one institutional scholarship and will remain on the original scholarship, unless special circumstances warrant a change.  Activity sponsors must agree to scholarship transfers.

Students must meet all institutional requirements as per the scholarship agreement to be eligible for the scholarship the following semester, i.e., minimum grade point average, attendance, activity participation and/or meet NJCAA eligibility rules in athletics.  If a student does not meet the scholarship and/or institutional requirements each semester, Coffeyville Community College reserves the right to revoke the scholarship award (i.e., disciplinary reasons, lack of attendance and/or missed performances).

PRESIDENTIAL SCHOLARSHIPS are provided to a select group of students who, because of their academic achievement, leadership and future promise, are recommended by their high school counselor.  This select group of students assists in official capacities.  The scholarships provide Kansas tuition, loan of books and $500 toward on-campus housing expense.  These scholarships are renewable, provided the student maintains a 3.50 cumulative grade point average.

PRESIDENTIAL HONOR SCHOLARSHIPS are available to students with an ACT score of 28 or higher.  These students will receive a full scholarship including room, board, tuition, fees and loan of books.

NATIVE AMERICAN LEADERSHIP SCHOLARSHIPS are available for official members of federally recognized tribes.  This scholarship will provide tuition and loan of books on the CCC main campus and $500 toward technical program expenses for qualified students.  Students who qualify for a Presidential Scholarship will also receive a $500 per semester stipend to assist with dorm expenses.  This scholarship is awarded to students who complete the application process and sign with a Coffeyville Community College activity group.

DEAN'S SCHOLARSHIPS provide up to $300 per semester in tuition to students who have earned at least a 3.00 grade point average in high school.  These scholarships are renewable provided the student maintains a 3.00 grade point average. 

The Coffeyville Community College Foundation awards academic, activity, athletic, memorial, and technical SCHOLARSHIPS to qualified students.  ACTIVITY/ ATHLETIC/TECHNICAL SCHOLARSHIPS provide financial assistance to students who participate in such activities or technical programs and/or meet NJCAA eligibility rules in athletics and/or NIRA regulations for rodeo. 

For further information, contact the Financial Aid Office.

GOLD CARD SCHOLARSHIPS may be awarded to Montgomery County and Cherokee County residents who are 55 years of age or older. The GOLD CARD entitles the holder to six (6) credit hours of instruction in Coffeyville Community College courses "tuition free" during a fiscal year. A 10 percent tuition discount is available on enrollment in continuing education clock hour classes at the Coffeyville and Columbus Technical Campuses. Any institutional or special class fees and/or books that accompany the course offerings must be paid by the student. Institutional fees and class fees vary by course. Fees are subject to change without notice. The Gold Card must be presented at the time of registration to receive the scholarship for tuition. The holder of the Gold Card is entitled to all rights and responsibilities of any student attending Coffeyville Community College.

WELLNESS CARD. Residents of Southern Montgomery County who are age 21 or older are invited to apply for a free Community Wellness Card. The Card allows the holder to take up to three (3) credit hours per semester of wellness classes tuition free. Payment of any fees and/or books is the responsibility of the student. The holder of the Community Wellness Card is entitled to all the rights and responsibilities of any student attending Coffeyville Community College.

Residency For the Purpose of Assessing Tuition 

The residency status of students entering Coffeyville Community College is determined by an act of the legislature (Sec. 76-2701 G.G. 1949), which reads as follows:  Persons entering the state educational institutions who, if adults, have not been, or if minors, whose parents have not been residents of the State of Kansas for six months prior to the matriculation in the state educational institutions, are non-residents for the purpose of payment of matriculation and incidental fees.  Provided further, that no persons shall be deemed to have gained a residence in this state for the aforesaid purpose while or during the elapse of time attending such institution as a student, nor while a student of any seminary of learning, unless, in the case of a minor, his parents shall have become actual residents in good faith of the State of Kansas during such period, or unless, in the case of a minor, he has neither lived with nor been supported by his parents or either of them for three years or more prior to enrollment and during said years has been a resident in good faith of the State of Kansas.

Tuition and Fees 

Coffeyville Community College charges tuition and fees on a per credit hour basis. Tuition charges for residents and non-residents are regulated by the Kansas State Legislature. The incidental fee is used to support student activities including clubs, organizations, athletics, parking and student health. The building fee is assessed to fund expansion of the College Union building, classrooms and offices. In addition, certain classes have special fees assessed to help defray the cost of materials and supplies. For a current list of tuition, fees and special fees, see the class schedule. 

Payment of Tuition, Fees and Residential Housing 

Payment of tuition, fees and residential housing are due before the first day of classes. The enrollment is not finalized until payment is made in full, payment options have been set up, or Financial Aid is confirmed. If the financial aid award does not cover the charges or is not confirmed, a payment is required. The Business Office can accept payments online at www.coffeyville.edu and select Raven Access. Payments can also be made over the phone via credit/debit card.

Refunds

If a student officially withdraws prior to the end of the second week of classes during a regular semester, one hundred percent (100%) of the amount paid in tuition and fees will be refunded. If the student officially withdraws in a regular semester prior to the end of the third week of classes, fifty percent (50%) of the amount paid in tuition and fees will be refunded. No refunds are made after the end of the second week of classes during a summer session. Please check the class schedule for actual refund dates.

Exact dates of the refund periods are published in the official class schedules for the semester and summer sessions. No partial refunds are allowed after the published dates. Check the schedule for actual refund dates.

For a "mini-course", a 100% refund can be claimed prior to the start of the first class period. No refund is made after a mini-course class begins.

Online Courses – At the end of the mid-term, students who have not completed 25% of the online course will be dropped. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar.

All refunds are processed in the Business Office.

Standards of Academic Progress 

Federal regulations require that financial aid recipients maintain satisfactory academic progress towards a degree or certificate to be eligible to receive federal aid. Academic progress will be evaluated at the end of each semester for students receiving Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal Work Study and Federal Direct Loans. Summer term is treated the same as fall and spring terms.

The Financial Aid Office will determine the satisfactory progress of each student at the completion of fall, spring and summer semester/terms. Eligibility relative to this policy may also be reviewed as students apply for aid at CCC.

Academic progress is measured by the following:

  • Cumulative GPA
  • College credits completed/Credit hours attempted or Pace
  • Timeframe needed to complete the degree

Monitoring Periods, Warnings and Loss of Eligibility or Suspension.

Students will be monitored based on their most recent academic career for the semester just ending. A review of academic progress is done at the end of each semester for all students regardless of whether the student received federal aid during that term. Students not meeting Satisfactory Academic Progress will receive a letter from the Financial Aid office notifying them of their status.

  • The first time a student falls below standards for Satisfactory Academic Progress, the student will receive a“Warning” and will remain eligible for federal aid. Warning status cannot be appealed. While on Financial Aid Warning a student must receive a 2.0 GPA for the semester/term as well as meet the requirements of the pace and the timeframe standards. If a student corrects the deficiency by meeting the standards at the end of the warning term he or she will be removed from warning.
  • Two consecutive incidents of Satisfactory Academic Progress violations will result in a loss of financial aid eligibility.
  • There is no warning period for the Maximum Timeframe or Pace.
  • In addition any student who receives all unsatisfactory grades, all incompletes or totally withdraws from classes will automatically be suspended (i.e. no warning period will be granted).

Minimum Cumulative GPA Standard

All students must maintain a 2.0 GPA.A student failing to meet the cumulative GPA requirement will be placed on financial aid warning and will remain eligible for federal aid for another semester/term. If they do not meet the cumulative GPA for a second time they will lose their financial aid eligibility.

Credit hour Completion/Pace

Students must complete 67% of all credits attempted at Coffeyville Community College as well as those transferred and accepted from other schools the student has attended. CCC will compare the students cumulative credits attempted against the cumulative credits earned or completed. Credits attempted are defined as all classes for which a student receives a passing grade, F, Incomplete, Withdrawal, or Credit. Credits completed or earned are defined as all classes for which a student receives a passing grade of D- or better.

Grade of Incomplete

Credits for a course in which a student received a grade of incomplete are considered as not completed. When the incomplete grade becomes a letter grade your credits earned may be reevaluated to determine the student’s successful completion of the required number of credits. It is the student’s responsibility to inform the Financial Aid Office of such a grade change.

Course Withdrawal

Credits for a course from which a student has withdrawn are not considered as completed. Courses dropped before the end of the 20th day certification date (published in the schedule for each semester) will NOT count as attempted credits. Those courses dropped beyond the census or certification date will be counted towards attempted hours.

Remedial Courses

Remedial coursework will be counted towards a student’s academic progress and included in attempted hours.

Repeated Courses

All grades and attempted credits will be counted toward academic progress and maximum timeframe. Please note: Federal regulations allow for financial aid to pay for one retake of any previously passed course.

Transfer Credits

Transfer credits that are accepted toward a student’s educational program count as both attempted and completed credits.

Maximum Timeframe/Pace

Students must complete their degree within 150% of the published length of their program. A student enrolled in a degree seeking program must complete their 64 credit hour degree within 96 hours. A student will be expected to complete their clock hour program within 150% of the normally established timeframe. Example: A Welding Coursed offered as a 1300 hour course that takes two semester to complete, the maximum timeframe to complete the program would be three semesters. Pace of completion requirements are specified and aligned with a maximum timeframe permitted. Pace=total credits completed divided by total credits attempted.

Satisfactory Academic Progress Appeal

Students denied financial aid due to unsatisfactory academic progress may appeal for reconsideration of financial aid eligibility. The student’s failure to maintain satisfactory academic progress must be the result of mitigating or unusual circumstances. Reasons for an appeal may include, but not limited to; death of a relative, an injury or illness of the student, or other special circumstances. The appeal should address and document the extenuating circumstances AND describe how circumstances have changed so that the student is in a better position to be academically successful. The submission of the appeal does not guarantee a change in the student’s financial aid eligibility. The Appeal committee will review the student’s appeal and the students will be notified in writing of the committee’s decision. All decisions are final. Students may contact the Financial Aid Office to obtain a Satisfactory Academic Progress Appeal Form. Students should submit their approval request to the Financial Aid Office no later than midterm of the semester and allow for approximately two weeks for processing.

Approved Appeals and Satisfactory Academic Progress Probation

A student for which an appeal is approved will be placed on financial aid probation and will need an academic plan completed with the approval of the CCC Counselor/Director of Advising. Certain conditions for academic performance will be set through the academic plan and monitored each semester. The probationary conditions will continue EACH semester/term. If the student fails to meet the conditions of the academic plan the probationary period will be revoked and the student will lose financial aid eligibility. Satisfactory Academic Progress Appeals will only be approved once per academic career.

Return of Title IV Funds

Title IV funds including Pell, SEOG, ACG and Direct Loans are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of the Title IV funds that the student was originally scheduled to receive. Any award amounts received for unearned attendance must be returned.

Housing

On Campus 

The residential complex located on campus houses 304 male students in 39 individual living units and 233 female students in a 3-story facility.  In the male facility, the units have four bedrooms, a living room and a bathroom.  In the female facility, each unit has 2 bedrooms, 2 bathrooms, and a small eating area.  In addition, each bedroom has a telephone hook-up, cable TV hook-up and a refrigerator.  Each unit has central heat and air conditioning.  A separate unit houses the laundry facilities.  For more information contact the Director of Student Life.

Policy for Student Records 

Family Education Rights and Privacy Act of 1974

In compliance with the Act, also known as the "Buckley Amendment", Coffeyville Community College has established the following policy regarding access to, and confidentiality of, student records.

Upon request, any student of CCC will be granted access to any or all records pertaining directly to said student.  Access to records will be granted no more than 10 days following such request.  If information in these records is found to be inaccurate, misleading or detrimental to the student, a committee composed of faculty and administrators will hear all cases challenging the content of such records.  Such hearings will be scheduled within 10 days of the receipt of a written request for said hearing. 

No personally identifiable records will be released from CCC without the written consent of the student.  Within the provisions of the Act, access will be granted to the following persons or agencies without the consent of the student:

  1. school officials who have a legitimate educational interest;
  2. officials of schools to which the student wishes to transfer;
  3. authorized representatives of the Comptroller General of the United States, the secretary, and administrative head of an agency; or
  4. authorized representatives of other institutions in connection with the student's application or receipt of financial aid. 

Routine data including student name, local address, telephone listing, parent and next-of-kin information, hometown address, date and place of birth, sex, marital status, classification, class schedule, major/minor fields of study, awards received, participation in officially recognized sports (weight, height, position, etc.) and non-identifiable grouped data for the purpose of educational research will continue to be released without the student's permission.  If the student wishes to be deleted from the above exceptions, a written request will be required in order to have his/her name deleted.

Student Conduct, Responsibilities and Rights

CCC is committed to providing a learning environment which will allow each student the ability to focus on reaching his/her education objectives.  As such, student conduct rules are structured to support behavior which eliminates barriers so that a safe, non-disruptive, and harassment free climate exists where the "rights of an individual" are prevalent for students, staff, and guests.

Every effort is made to assure due process by providing a student the opportunity to appear before the Student Conduct Committee if a student has alleged actions which violate institutional policies.  The Student Conduct Committee can recommend penalties which may include community service, restrictions, fines, suspensions, mandatory counseling sessions at a student’s expense, and/or expulsion.

A student will be assured of the following rights:

  1. To be informed of the nature of the charges brought against the student;
  2. To present testimony, evidence, witness, or other material relevant to the charges;
  3. To be represented by an advisor, coach, or faculty member at any time during the disciplinary process;
  4. To receive in writing the recommended disposition of the procedure;
  5. To appeal their case to the Executive Vice President for College Affairs and Student Services and/or the Vice President for Learning, depending on the issue;
  6. To initiate the Student Grievance Procedure.

Student Grievance Procedure

In the event that a student has a grievance against a member(s) of the administration, faculty or staff the student may seek redress of the grievance through the following procedure:

1.  The student shall inform the person(s) in writing against whom the grievance is brought within 10 school days after the events leading to the grievance.  If the grievance is not resolved at this point, the student proceeds to step #2.  

2.  The student shall inform the immediate supervisor of the person(s) in step #1 in writing of the grievance within 5 school days of the completion of step #1 (including all information pertinent to the grievance).  The immediate supervisor of the person(s) against whom the grievance is brought will attempt to resolve the grievance.  If the grievance is not resolved at this point, the student proceeds to step #3.

3.  The student shall inform the President of the College in writing of the grievance within 5 school days of completion of Step #2.  A grievance committee of three members will be selected as follows. 

A. The individual against whom the grievance has been brought will select one individual from one of the following groups:

- administrator

- faculty

- student

- staff

B.  The individual bringing the grievance will select one individual from one of the following groups:

- administrator

- faculty

- student

- staff  

C.  The individual against whom the grievance has been brought and the individual bringing the grievance will agree upon one individual from one of the following groups:

- administrator

- faculty

- student

- staff 

4.  The President will officially notify the three committee members of their appointment and provide general directions for their function.  The grievance committee will have access to all information in writing submitted in the previous steps.  The grievance committee will make a recommendation to the President of the College within 10 school days of the formation of the committee.  The President of the College will inform the student within 5 school days of the submission of the recommendation from the grievance committee as to the disposition of the grievance.