Admission and Academic Information
ACADEMIC POLICIES AND PROCEDURES
Admission
Requirements
Coffeyville
Community College has an open door admission policy. The following
applicants may be admitted to Coffeyville Community College.
1. Any
graduate from an accredited high school.
2. Any
person who has successfully completed the General Educational
Development (GED) examination.
3. Any high
school student who has completed 15 units and has written approval from
his/her principal to attend part-time.
4. Any
person 18 years of age or older who may benefit from college-level
instruction.
In accordance
with the above policy, all applicants who have graduated from high
school within the last five years and do not hold at least an associate
degree must submit an official high school transcript, which includes
graduation date, to the Registrar's Office prior to enrolling. An
official GED Certificate may be filed in lieu of a high school
transcript.
Transfer
Students
Transfer
students are eligible for admission to the College if they meet regular
admission requirements for new students. All official transcripts from
previous colleges attended are required to be on file in the Registrar's
Office before students can enroll for classes. Students who falsify
admission information and/or fail to submit all transcripts are
accountable for any problems that arise from their misinformation.
Vocational/Technical Transfer Students
Students
wishing to transfer vocational/technical clock hours from an accredited
technical school should have an official transcript sent to the
College. The Registrar will evaluate the clock hours and assign the
appropriate credit hours. These converted hours will be posted to the
student's transcript after the transfer student completes a minimum of
12 credit hours at Coffeyville Community College. Students can graduate
from the College after completing the general education requirements for
the Associate in Applied Science Degree (see page 35). Students may
also seek Associate in Arts or Associate in Science Degree options.
Transfer of
Credits
The College
recommends that students who plan to transfer to a four-year institution
complete an Associate in Arts or Associate in Science degree at
Coffeyville Community College. Students should meet with their academic
advisor to plan and monitor an academic program that will meet their
educational objectives. Students who know where they intend to transfer
will be assisted by an advisor in designing a degree program tailored to
meet that institution's requirements. Some Kansas universities have
dual advising programs to ensure successful transfers. Students still
deciding where to transfer will be advised to take general education
courses. Vocational, technical and college preparation studies
generally do not transfer to the university; however, CCC has
articulation agreements with several area universities to accept the
Associate in Applied Science Degree in transfer.
Students can
check on the transferability of classes from Coffeyville Community
College to Kansas Regents Universities by looking at the transfer
university's web site:
Emporia State
University:
http://www.emporia.edu
Fort Hays State
University:
http://www.fhsu.edu
Kansas State
University:
http://www.ksu.edu/admit/tran.html
Pittsburg State
University:
http://www.pittstate.edu
University of
Kansas:
http://www.ku.edu
Washburn
University:
http://www.washburn.edu/admissions
Wichita State
University:
http://www.wichita.edu
Missouri
Southern State University
http://www.mssu.edu/admissions/transferhours/ccc.
shtml
Texas
A&M/Commerce
http://www.coffeyville.edu/pdfs/ccctotexasamcommerce.pdf
For more
information on transferability of courses, contact the Director of
Academic Advising.
Advanced
Placement Policy
Coffeyville Community College will accept Advanced Placement scores for
college credit. A student may receive credit for course(s) with an AP
score of 3, 4, or 5. No credit will be awarded for scores below a 3.
Courses will be assigned a grade of "CR" for credit only and will not
be used to calculate a student=s
grade point average. Student must provide official documentation of AP
scores to the Registrar's Office and request the course(s) be placed on
the student’s official transcript. To receive the college credit, the
student will be responsible for payment of tuition and fees for the
respective courses transcripted by CCC.
Students
may be required to validate AP scores upon transfer to a four-year
institution. Students may also be required to take lower division
courses upon transfer to satisfy graduation requirements.
Advanced
Standing
Coffeyville
Community College may award a limited number of semester hours of credit
based on satisfactory scores through the College Level Examination
Program (CLEP).
If a student
has received education through military training, a maximum of 10 credit
hours may also be awarded in accordance with the American Council on
Education Guide Book. The student must first submit a copy of the
appropriate military records to the Registrar for evaluation. Special
fees are charged for military course evaluation and credit hours.
Classification
of Students
Freshman 28 or fewer semester hours of credit earned
Sophomore 29 to 64 semester hours of credit earned
Special
64 or more semester hours of credit earned
Assessment and
Placement
All full-time
students or transfer students are required to submit ACT or SAT scores
or take the COMPASS test. The purpose of the assessment is to place
students in appropriate math, reading and English courses on the basis
of their skill level and to promote successful college experiences.
Placement is mandatory for math and English classes. The following
placement rules apply:
Using COMPASS Scores
Writing
23 or below PREP-010 Developmental English
24 through 54 PREP-009
Written
Communications
55 or above ENGL-101 English Composition I
Reading
Students scoring below a 72 need to enroll in a reading course
Math
Pre-Algebra Test
0 through 23 PREP-003 Elements of Math
24 through 100 PREP-005 Introductory Algebra
Algebra Test
0 through 30 PREP-005 Introductory Algebra
31 through 44 MATH-102 Intermediate
Algebra
45 through 100 MATH-105 College Algebra
College Algebra Test
0 through 43 MATH-105 College Algebra
Using ACT Scores
English
12 or below PREP-010 Developmental English
13 through 15 PREP-009 Written Communications
16 or above ENGL-101 English Composition I
Reading
14 or below BCTC-163 Applied Communications
Math
12 or below Take COMPASS for placement
13 through 15 PREP-005 Introductory Algebra
16 through 19 MATH-102 Intermediate Algebra
20 or above MATH-105 College Algebra
All new
students should either send a copy of their ACT or SAT scores to the
Admissions & Advising Center or bring a copy with them when they
enroll. If students have not taken the ACT or SAT, or do not have a
copy on file, they will be required to take the COMPASS test before
enrollment can be completed. For more information contact the
Admissions & Advising Center.
Attendance
Policy
Students are
expected to attend all classes. Regular class attendance is necessary
for maximum success in college. It is the responsibility of students to
make definite arrangements for all work before going on field trips or
other College-sponsored trips. School-sponsored activities will be
counted as excused absences provided students complete all necessary
assignments as designated by the instructors and the activity sponsors
notify the instructors at least three (3) days prior to the day(s) the
students will be absent. Excused absences are to include academic
competition, judging team competition, music events, official athletic
events, field trips, convocations and other College-sponsored events as
approved by the Vice President for Learning. A student may be withdrawn
from any class for excessive absences or non-participation. (See
"Withdrawal from Classes for Non-Attendance/Non-Participation" – Page
21.)
Class Load
A full-time
class load consists of 12-18 credit hours per semester and/or
six-to-nine credit hours per summer session. A student must receive
special permission to take more than 21 hours during a semester or more
than nine hours during the summer session. Overload petition forms are
available from the Registrar's Office.
Course Repeat
Courses may be
taken once for credit. However, any course may be repeated. The last
repeat of a course shall replace any earlier credit hours or grade
points earned for such course. EXCEPTION: Some courses may be taken for
credit more than one time. These courses are indicated in the Course
Description section. These are either activity or participation courses
in which requirements vary from term to term.
Dropping and
Adding Classes
If a student
wishes to change class time, drop a class or add a class, he/she must
contact the Registrar's Office.
1. During
pre-registration a student will be allowed to make course changes, which
must first be approved by his/her academic advisor.
2. A
student who withdraws from a course after the 20th day of classes will
receive a "W" (no grade or penalty) for that course.
3. A
student will be allowed to add a course up to and including the Final
Add Date as indicated on the Master Calendar. The final Add Date is
determined by calculating twenty-five (25) percent of the allotted class
time. Courses not meeting the entire semester will be calculated in the
same manner.
4. A
student will be allowed to drop a course up to and including the Final
Drop Day as indicated on the Master Calendar. The Final Drop Day is
determined by calculating eighty (80) percent of the allotted class
time. Courses not meeting the entire semester will be calculated in the
same manner.
5. A
student remains responsible for payment of tuition and fees if the drop
occurs after the tuition refund dates as indicated on the Master
Calendar.
Grade Point
Average
The "grade
point average" for any term is calculated by dividing the number of
grade points earned by the number of credit hours attempted (excluding
"I", "W" & "CR"). Exception: When a course is repeated for credit, the
last enrollment and grade will be used in computing the cumulative grade
point average, regardless of whether it improved or lowered the grade.
Grading System
A report
showing the grades of a student is issued at the end of a semester or
session. All final grades are mailed to the home of each student, with
the exception of International students who may pick up their grades in
the International Student Services Office. Grade cards may be held if a
student is not in good standing with the institution.
Grades reported
at the end of each semester are recorded on the permanent record of the
student and are reported on any transcript issued by the Registrar. The
following grades, with their values and honor points per semester hour,
are used:
Grade
GPA/Cr. Hr. Explanation
A 4 Excellent
B 3 Above Average
C 2 Average
D 1 Below Average
F 0 Failing
I 0 Incomplete
W
0 Withdrawal
CR
0 Credit
A student who
fails to complete all requirements of a course by the end of the
assigned term may request, and by consent of his/her instructor, be
awarded an incomplete ("I"). Course work receiving an "I" will be
entered on the student's transcript. The student and instructor shall
agree upon a date by which the course shall be completed. Generally,
the time permitted a student to complete such work shall not exceed one
(1) semester following the termination of that course. However, such
date shall not exceed 12 months/one year from the termination of that
course. A written contract as prescribed by the College shall be
completed by the student and the instructor. Failure to complete the
course within the allowed time period shall result in the instructor
converting the "I" grade to an "F". It is the responsibility of the
instructor to submit a Change of Grade form within ten (10) days after
the allotted time for completion of the work, which will authorize the
Registrar to make the grade change.
For grade point
average determination, all grades except "I", "W" and "CR" are used. A
"W" is issued to a student who withdraws from a course prior to the last
day to drop.
Honor Graduate
Any person
graduating with an associate degree who has an overall grade point
average of 3.40 with no grade below a "C" is an honor graduate.
Honor Roll
The names of
members of the freshman and sophomore classes who have done outstanding
work are placed on the honor rolls at the end of each semester. To be
placed on the President's Honor Roll a student must be enrolled in at
least 14 hours of graded academic work with a grade point average of
3.75 or above with no grade below a "B". To be placed on the Dean's
Honor Roll a student must be enrolled in at least 12 hours of graded
academic work with a grade point average of 3.40 or above with no grade
below a "B".
Academic Fresh
Start Policy
Academic fresh
start is a policy which allows returning undergraduate students with
poor or marginal academic records to resume work toward an associate
degree without the burden created by poor past performance in an earlier
college semester. This policy is designed for students who have gained
maturity through extended experience outside of educational institutions
and who have decided that a return to academic life would be
beneficial. However, academic fresh start is not for every returning
student. There are two requirements that a student must meet before
being granted this option:
1. Has not
been enrolled as a full-time student at any institution of higher
education for at least four (4) years.
2. Has made
formal application to the Vice President for Learning. This application
should describe the reasons for the request and outline an academic plan
which includes the declaration of a major.
Fresh Start
Criteria:
1. Minimum
4 years of non-attendance/separation from all institutions of higher
learning.
2. Must
complete 1 semester at CCC consisting of 12 or more hours, with no grade
below
AC@,
before applying for Fresh Start.
3. Fresh
Start is granted once.
4. Entire
semester in question must be "wiped out". A student cannot select
individual courses.
5. The
student's permanent record will remain a record of all work, regardless
of institution at which that work was completed. Transcript will show
all original courses with the Fresh Start semester appropriately noted.
6. After
receiving Fresh Start, credits and grades from the semester in question
are not used in GPA computation.
7. Grades
transferred from another institution will not be eligible for Fresh
Start.
The intent of
the Fresh Start Policy is to provide a fresh start to students who
initially had academic difficulties with an opportunity to begin anew;
it is specifically not intended for students simply to boost
their GPA, qualify for honors status or establish eligibility for
graduation.
Student
Military Leave Policy
Students
called to “service” with any military branch will be extended the
special consideration for completion of a course(s) or reimbursement for
tuition and fees as follows:
1. Receive full tuition,
fee and book refund for the course(s) in accordance with established
refund policy, or
2. If past the refund
date, the student may withdraw from the course(s) and receive a "W".
When the student returns to the institution, they will receive free
tuition and fees for the same number of credit hours withdrawn at the
time the student was called to military service, or
3. If at least 75% of the
course is completed at the time of the call to military service, the
student will be given an incomplete "I" grade for the course(s) and may
complete the course(s) when they return to the institution. Students
will have up to three (3) years from the date they return to the
institution to complete the incomplete course work.
4. Graduation
requirements, as published in the College catalog in effect at the time
of the call to military service, will be used to determine eligibility
for graduation.
The
uniformed services consist of the following military branches:
Army,
Navy, Marine Corps, Air Force or Coast Guard
Army
Reserve, Navy Reserve, Marine Corps Reserve,
Air
Force Reserve or Coast Guard Reserve
Army
National Guard or Air National Guard
Commissioned Corps of Public Health Service
Any
other category of persons designated by the President in time of war or
emergency
Service
in the uniformed services means duty on a voluntary or involuntary basis
in a uniformed service, including:
Active duty
Active duty for training
Initial active duty for
training
Inactive duty training
Full-time National Guard
duty
Individuals must provide advance written or verbal notice to the Vice
President for Learning for all military duty. Notice may be provided by
the student or by the military branch in which the individual will be
serving. Notice is not required if military necessity prevents the
giving of notice or the giving of notice is otherwise impossible or
unreasonable.
The U.
S. Department of Education will determine the procedure for handling
financial aid awards for students called for military service.
In the
event of a student being called for service, the Vice President for
Learning will notify the appropriate College staff to make the
appropriate arrangements for the student to leave for military service.
Transcripts
A student who
wishes a transcript of his/her grades forwarded to another educational
institution or to a business firm must make a written request each time
to the Registrar's Office. A transcript is issued only after the
student has fulfilled all of his/her financial obligations to the
College. No transcript is official unless it carries the College Seal.
There is a $3.00 per copy charge for each transcript requested, a $5.00
charge for faxing a transcript, and a $5.00 charge to fax in a request
for a transcript and pay by credit card.
In July
2001, the Southeast Kansas Area Technical School (SEKATS) officially
merged with Coffeyville Community College. Student transcripts from the
former SEKATS are maintained by Coffeyville Community College in the
Registrar's Office. Requests for official transcripts from SEKATS
should be made with the College Registrar.
Who's Who in
American Junior Colleges
This is a
recognized institution of the American academic community. Who's Who
awards are presented annually to outstanding sophomore students.
Selections are made by a campus nominating committee and are based on a
minimum 3.00 cumulative grade point average, citizenship, participation
and leadership in academic and extra-curricular activities and promise
of future contribution to society.
Withdrawal from
Classes for Non-Attendance/Non-Participation
If a student
misses twice the number of credit hours of a class, or has been
non-participatory in a mediated course, and is achieving a below average
grade, the instructor may request that the student be withdrawn from the
class for non-attendance/non-participation. The instructor will notify
the Registrar in writing of the withdrawal request. The Registrar will
notify the student of the withdrawal from class. A student may appeal a
withdrawal from class for non-attendance/non-participation within 10
days of the receipt of the official letter. (See Student Grievance
Procedure on page 26.)
Withdrawal from
College
A student who
wishes to withdraw from the College before the end of the semester must
complete an official Drop Form and confer with the Director of Academic
Advisement, Registrar, and Business Office clerk. A student remains
responsible for payment of tuition and fees if the withdrawal occurs
after the tuition refund dates. A student who officially withdraws from
College before the withdrawal deadline will receive a W (no credit or
penalty) for each course. Unless all the steps of this procedure
have been taken, the student does not receive honorable dismissal, and
the semester grades are recorded as assigned by instructors.
ADVISEMENT & COUNSELING
Academic
Advising
All students
will be assigned an academic advisor based on their majors and/or
participation in college activities. Advisors are faculty members and
College personnel who are familiar with degree requirements, course
descriptions, and College services. Each student is responsible for
working out an educational plan with his or her advisor, visiting with
the advisor before enrollment, and discussing any problems or questions
when they arise. When planning schedules students must realize that
they are ultimately responsible for fulfilling graduation and transfer
requirements.
Counseling
Any discussion
topic important to the student is appropriate for counseling. The task
of counseling is to confer with the student as an individual on a
confidential basis, and to provide the student with informational
resources relevant to these discussions. Every attempt is made for
counseling to fit the student's particular needs and to make resources
available to the student.
FINANCIAL AID
Purpose
The Financial
Aid Program at Coffeyville Community College is designed to function as
a multi-purpose financial assistance service for students. One
important purpose of the program is to reward outstanding students for
past academic accomplishments and those who seem to have outstanding
potential. Another purpose is to provide assistance to students who,
without such aid, would be unable to attend college. Basic to this
philosophy is the belief that the educational opportunities of able
students should not be controlled by their financial resources. The
College provides financial aid for students in the form of scholarships,
grants, loans and part-time employment.
Approximately
81 percent of Coffeyville Community College students annually receive
financial aid from federal, state, college and private sources.
Students
wishing to apply for federal aid should complete the Free Application
for Federal Student Aid (FAFSA). The application is available in the
Financial Aid Office, in the Admissions & Advising Center and in high
school Guidance Offices.
The Federal
PELL GRANT program provides grant assistance to undergraduate
students who have no previous baccalaureate degree. Eligibility is
based on financial need and is determined by the federal government.
The Federal
SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (SEOG) provides grant
assistance to undergraduate students with no previous degree who
demonstrate high financial need. This grant is given to students who
also qualify for a PELL GRANT.
The Federal
COLLEGE WORK-STUDY program provides employment opportunities for
students. It also is a need-based program, and students must qualify
for this source of assistance through the aid application.
Loans
The Federal
Stafford Loan program offers a subsidized, low-interest loan to
undergraduate students who demonstrate financial eligibility. This
program is a cooperative effort among the federal government, lenders
and guarantee agencies. Repayment of the loan begins six months after
the student graduates or ceases to be enrolled on at least a half-time
basis.
The Federal
Unsubsidized Stafford Loan program has essentially the same
provisions as the Stafford Loan, except that it is not based on
demonstrated financial aid eligibility. The student makes interest
payments while still in school.
The Federal
PLUS Loan is a loan for parents of dependent students and is not
based on financial aid eligibility. The PLUS Loan has a slightly higher
interest rate than the Stafford, and repayment begins 60 days after
disbursement of the loan.
The State of
Kansas Board of Regents administers several aid programs to students
who demonstrate eligibility through the aid application process.
Veterans'
Services
The Financial
Aid Office assists veterans and children of deceased or disabled
veterans in securing educational benefits. Members of National Guard and
Reserve units may be eligible for benefits also. A student receiving
veterans' benefits must meet Coffeyville Community College's standards
of academic progress. Information may be obtained from the Financial
Aid Office.
Eligibility
The eligibility
for receiving financial assistance is determined by comparing the cost
of attending Coffeyville Community College with the parents' and the
student's ability to contribute toward his/her expenses. Financial
assistance is viewed as being supplemental to all other resources to
meet these costs.
The evaluated
financial need equals the difference between the total cost of attending
Coffeyville Community College (including all college charges - room and
board, books and supplies, personal expenses, and allowable travel
expenses) and the ability of the family to contribute to those
educational costs. The factors taken into consideration when evaluating
the expected contribution include parental income and assets; benefits
such as those from Social Security, Veterans Administration, and
rehabilitation awards from outside agencies; and the student's assets
and expected savings from employment. The basis for determining the
family contribution is from the Free Application for Federal Student
Aid.
Continued
eligibility for the various financial aid programs will require the
following: (a)continued enrollment; (b)satisfactory academic standing
and the progression toward a degree; (c)properly completed and timely
filed applications; (d)all college accounts due and payable being
current; (e)remain eligible by the individual program guidelines; (f)sign
a notarized affidavit that all federal financial aid funds received will
be used for the applicable payment period for educational expenses; (g)not
owe a refund on a Pell Grant or Supplemental Educational Opportunity
Grant; (h)not have defaulted on a student loan; (i)must be in compliance
with selective service registration laws; (j)must not engage in the
unlawful manufacture, distribution, dispensation, possession or use of a
controlled substance during the time period covered by the Pell Grant.
Student Rights
and Responsibilities
Students
receiving Financial Aid have certain rights and responsibilities under
the Pell Grant, Supplemental Educational Opportunity Grant, College
Work-Study Program, Guaranteed Student Loan and other aid programs. The
applicant must, without exception, report any of the following changes
to the Financial Aid Office: (a)withdrawal from school; (b)transfer to
another school; (c)dropping below half-time status; (d)name change; (e)address
change or parents' address change.
If student
loans have been received, an exit interview must be arranged with the
Financial Aid Office when graduating or withdrawing from Coffeyville
Community College. Failure on the aid recipient's part to make some
satisfactory arrangements for the settlement of a campus account by the
due date may result in one of the following official actions: (a)a hold
placed on the student's records; (b)refusal of future financial awards.
The financial
assistance applicant is responsible for obtaining, completing and filing
each year the proper financial application, statements, forms, etc., on
a timely basis. The applicant has the right to seek and receive full
information and counsel from the Financial Aid Office in regard to any
financial aid matter. If the family's financial circumstances change
due to death, divorce, disability, long-term unemployment or low income,
the applicant may become eligible for more assistance. The applicant
must take the initiative in notifying the Financial Aid Office of these
changes.
An applicant
for financial aid must return all additional documentation,
verification, corrections and/or new information requested by either the
Financial Aid Office or the agency to which the applicant submitted
his/her application or confidential statement.
The applicant
is responsible for reading and understanding all forms that must be
signed and for keeping copies of them. The applicant accepts
responsibility for all agreements he/she signs. When accepting a College
Work-Study award, the student must perform the work that was agreed upon
by the student and the supervisor. The student is also responsible for
understanding the school's refund procedures and policies.
Veteran's
Benefits
Coffeyville
Community College participates in all Veteran's Educational Benefits
Programs. According to K.S.A. 73-1216, 73-1217 and 73-1218, Coffeyville
Community College provides for enrollment without charge of tuition or
fees for any dependent of a prisoner of war, dependent of a person
missing in action or a dependent of a service connected disability
suffered during the Vietnam Conflict, as long as such dependent is
eligible, but not to exceed twelve (12) semesters of instruction or the
equivalent thereof at all such institutions for any person.
Scholarships
Coffeyville
Community College offers scholarships on a competitive basis for
academics, activities and athletics. Recipients must be full-time
students making reasonable progress toward a degree.
Scholarships
for academic, activity and athletic programs cover expenses for Kansas
tuition and loan of books each semester, not to exceed the tuition cost
of associate degree coursework or $500 per semester toward technical
program expenses, unless otherwise noted.
1.
All students are responsible for the payment of all institutional fees.
2.
Scholarships may be effective for up to two academic years, as
determined by sponsors and in accordance with NJCAA regulations.
3.
Activity/Athletic sponsors may submit a written appeal to a Vice
President for exceptions to the scholarship policy.
Students may
only receive one institutional scholarship and will remain on the
original scholarship, unless special circumstances warrant a change.
Activity sponsors must agree to scholarship transfers.
Students must
meet all institutional requirements as per the scholarship agreement to
be eligible for the scholarship the following semester, i.e., minimum
grade point average, attendance, activity participation and/or meet
NJCAA eligibility rules in athletics. (Qualifying GPA is based on high
school cumulative GPA.) If a student does not meet the scholarship
and/or institutional requirements each semester, Coffeyville Community
College reserves the right to revoke the scholarship award (i.e.,
disciplinary reasons, lack of attendance and/or missed performances).
PRESIDENTIAL
SCHOLARSHIPS
are provided to a select group of students who, because of their
academic achievement, leadership and future promise, are recommended by
their high school counselor. They are selected through an interview
process. This select group of students assists in official capacities.
The scholarships provide Kansas tuition, loan of books and $500 toward
on-campus housing expense. These scholarships are renewable, provided
the student maintains a 3.50 cumulative grade point average.
DEAN'S
SCHOLARSHIPS
provide up to $300 per semester in tuition to students who have earned
at least a 3.00 grade point average in high school. These scholarships
are renewable provided the student maintains a 3.00 grade point
average.
The Coffeyville
Community College Foundation awards academic, activity, athletic,
memorial, and technical SCHOLARSHIPS to qualified students.
ACTIVITY/ ATHLETIC/TECHNICAL SCHOLARSHIPS provide financial
assistance to students who participate in such activities or technical
programs and/or meet NJCAA eligibility rules in athletics and/or NIRA
regulations for rodeo.
For further
information, contact the Financial Aid Office.
GOLD CARD
SCHOLARSHIPS
are awarded to Montgomery County and Cherokee County residents who are
55 years of age or older. The GOLD CARD entitles the holder to six (6)
credit hours of instruction in Coffeyville Community College courses
"tuition free" during a fiscal year. Any fees that accompany the course
offerings must be paid by the student.
WELLNESS CARD.
Residents of Southern Montgomery County who are age 21 or older are
invited to apply for a free Community Wellness Card. The Card allows
the holder to take up to three (3) credit hours per semester of wellness
classes tuition free. Payment of any fees and/or books is the
responsibility of the student. The holder of the Community Wellness
Card is entitled to all the rights and responsibilities of any student
attending Coffeyville Community College.
Residency For
the Purpose of Assessing Tuition
The residency
status of students entering Coffeyville Community College is determined
by an act of the legislature (Sec. 76-2701 G.G. 1949), which reads as
follows: Persons entering the state educational institutions who, if
adults, have not been, or if minors, whose parents have not been
residents of the State of Kansas for six months prior to the
matriculation in the state educational institutions, are non-residents
for the purpose of payment of matriculation and incidental fees.
Provided further, that no persons shall be deemed to have gained a
residence in this state for the aforesaid purpose while or during the
elapse of time attending such institution as a student, nor while a
student of any seminary of learning, unless, in the case of a minor, his
parents shall have become actual residents in good faith of the State of
Kansas during such period, or unless, in the case of a minor, he has
neither lived with nor been supported by his parents or either of them
for three years or more prior to enrollment and during said years has
been a resident in good faith of the State of Kansas.
Tuition and
Fees
Coffeyville
Community College charges tuition and fees on a per credit hour basis.
Tuition charges for residents and non-residents are regulated by the
Kansas State Legislature. The incidental fee is used to support student
activities including clubs, organizations, athletics, parking and
student health. The building fee is assessed to fund expansion of the
College Union building, classrooms and offices. In addition, certain
classes have special fees assessed to help defray the cost of materials
and supplies. For a current list of tuition, fees and special fees, see
the class schedule.
Refunds
If a student
officially withdraws prior to the end of the second week of classes
during a regular semester, one hundred percent (100%) of the amount paid
in tuition and fees will be refunded. If the student officially
withdraws in a regular semester prior to the end of the third week of
classes, fifty percent (50%) of the amount paid in tuition and fees will
be refunded. No refunds are made after the end of the second week of
classes during a summer session.
Exact dates of
the refund periods are published in the official class schedules for the
semester and summer sessions. No partial refunds are allowed after the
published dates.
For a
"mini-course", a 100% refund can be claimed prior to the start of the
first class period. No refund is made after a mini-course class begins.
All refunds are
processed in the Business Office.
STANDARDS
OF ACADEMIC PROGRESS
Students are
expected to maintain satisfactory academic progress in their course of
study. Students who fail to maintain reasonable academic progress will
be placed on academic probation and may have financial aid and
institutional scholarship commitments terminated.
Satisfactory
academic progress for the Pell Educational Opportunity Grant,
Supplemental Educational Opportunity Grant, College Work-Study Program,
Guaranteed Loan Program, V.A. Benefits, and institutional scholarships
is defined as successful completion of the following course work each
semester.
Fall and Spring
Semesters:
Full-time student minimum of 12 credit hours or the clock hour
equivalent
Three-fourths time minimum of 9 credit hours or the clock hour
equivalent
One-half time minimum of 6 credit hours or the clock hour
equivalent
Summer Session:
Full-time student minimum of 6 credit hours or the clock hour
equivalent
One-half time minimum of 3 credit hours or the clock hour
equivalent
Successful
completion means passing the required number of hours with a 2.00 GPA.
Students who fail to achieve a 2.00 GPA during the probationary period
may then be dismissed from the College.
Any
student who fails to complete the minimum number of course hours
mentioned above will be placed on financial aid probation for the
succeeding semester of enrollment. Any student who fails all courses or
who withdraws from all courses after receiving federal financial aid
shall be placed on immediate suspension. Failure to meet the standards
of progress during the probationary semester will result in the student
having aid previously awarded, suspended, and being rejected for aid for
a subsequent semester of enrollment. A full-time student will be
removed from probation upon successful completion of 12 credit hours or the
clock hour equivalent during the semester of probation. Part-time
students must complete the following prescribed number of hours to be
removed from probation (three-fourths time – 9 credit hours; half-time –
6 credit hours, or the corresponding clock hour equivalent for each
level). A student may not receive aid for more than 8 semesters or
sessions cumulative.
HOUSING
On Campus
All unmarried
full-time students under 21 years of age are required to live in
on-campus housing unless granted a written exception by a Dean of
Coffeyville Community College. Exceptions will be granted if a student
lives at a parent's or legal guardian's permanent home within a sixty
mile radius of Coffeyville or if the student is considered a legal
guardian for a minor child. Students must sign a housing contract
before being allowed to register for classes. There is no requirement
for students to live on campus during the summer semester. A student
registered for less than 12 semester hours of classes may live on
campus.
The residential
complex located on campus houses 304 male students in 39 individual
living units and 233 female students in a new 3-story facility. In the
male facility, the units have four bedrooms, a living room and a
bathroom. In the female facility, each unit has 2 bedrooms, 2
bathrooms, and a small eating area. In addition, each bedroom has a
telephone hook-up, cable TV hook-up and a refrigerator. Each unit has
central heat and air-conditioning. A separate unit houses the laundry
facilities. For more information contact the Director of Student Life.
POLICY FOR STUDENT RECORDS
Family
Education Rights and Privacy Act of 1974
In compliance
with the Act, also known as the "Buckley Amendment", Coffeyville
Community College has established the following policy regarding access
to, and confidentiality of, student records.
Upon request,
any student of CCC will be granted access to any or all records
pertaining directly to said student. Access to records will be granted
no more than 10 days following such request. If information in these
records is found to be inaccurate, misleading or detrimental to the
student, a committee composed of faculty and administrators will hear
all cases challenging the content of such records. Such hearings will
be scheduled within 10 days of the receipt of a written request for said
hearing.
No personally
identifiable records will be released from CCC without the written
consent of the student. Within the provisions of the Act, access will
be granted to the following persons or agencies without the consent of
the student:
(a) school
officials who have a legitimate educational interest;
(b)
officials of schools to which the student wishes to transfer;
(c)
authorized representatives of the Comptroller General of the United
States, the Secretary and administrative head of an agency; or
(d)
authorized representatives of other institutions in connection with the
student's application or receipt of financial aid.
Routine data
including student name, local address, telephone listing, parent and
next-of-kin information, hometown address, date and place of birth, sex,
marital status, classification, class schedule, major/minor fields of
study, awards received, participation in officially recognized sports
(weight, height, position, etc.) and non-identifiable grouped data for
the purpose of educational research will continue to be released without
the student's permission. If the student wishes to be deleted from the
above exceptions, a written request will be required in order to have
his/her name deleted.
STUDENT GRIEVANCE PROCEDURE
In the event
that a student has a grievance against a member(s) of the
administration, faculty or staff the student may seek redress of the
grievance through the following procedure:
1. The
student shall inform the person(s) in writing against whom the grievance
is brought within 10 school days after the events leading to the
grievance. If the grievance is not resolved at this point, the student
proceeds to step #2.
2. The
student shall inform the immediate supervisor of the person(s) in step
#1 in writing of the grievance within 5 school days of the completion of
step #1 (including all information pertinent to the grievance). The
immediate supervisor of the person(s) against whom the grievance is
brought will attempt to resolve the grievance. If the grievance is not
resolved at this point, the student proceeds to step #3.
3. The
student shall inform the President of the College in writing of the
grievance within 5 school days of completion of Step #2. A grievance
committee of three members will be selected as follows:
a. The
individual against whom the grievance has been brought will select one
individual from one of the following groups:
-
administrator
-
faculty
-
student
-
staff
b. The
individual bringing the grievance will select one individual from one of
the following groups:
-
administrator
-
faculty
-
student
-
staff
c. The
individual against whom the grievance has been brought and the
individual bringing the grievance will agree upon one individual from
one of the following groups:
-
administrator
-
faculty
-
student
-
staff
4. The
President will officially notify the three committee members of their
appointment and provide general directions for their function. The
grievance committee will have access to all information in writing
submitted in the previous steps. The grievance committee will make a
recommendation to the President of the College within 10 school days of
the formation of the committee. The President of the College will
inform the student within 5 school days of the submission of the
recommendation from the grievance committee as to the disposition of the
grievance. |
