Admissions and Academic Information

Academic Policies and Procedures

Academic Honesty

Coffeyville Community College expects students to display the highest level of academic and personal integrity. Academic honesty is an expectation in each and every classroom and in all course work. In addition, most instructors list specific policies regarding cheating and plagiarism in their course syllabus. Students can expect disciplinary action for failing to maintain a standard of honesty. Violations will be filed in the Vice President for Academic Services Office.

Admission Requirements

Coffeyville Community College has an open door admission policy. The following applicants may be admitted to Coffeyville Community College.

Any graduate from an accredited high school.
Any person who has successfully completed the General Educational Development (GED) examination.
Any home school graduate who can provide an official transcript as well as documentation showing recognition from the state in which the high school diploma was received.
Gifted students enrolled in any grade 9-12 maintained by a school district that has demonstrated the ability to benefit from participation in the regular curricula, has been authorized by the principal of the school attended and has provided an IEP and a psychological evaluation.
Any high school student who has completed 15 units and has written approval from his/her principal to attend part-time. Home school students taking classes while completing high school must have completed 15 units and have written permission from their principal to attend part-time, as well as, documentation showing state recognition.
Any person 18 years of age or older who may benefit from college-level instruction.

In accordance with the above policy, all applicants who have graduated from high school within the last five years and do not hold at least an associate degree must submit an official high school transcript, which includes graduation date, to the Registrar's Office prior to enrolling. An official GED Certificate may be filed in lieu of a high school transcript.

Transfer Students

Transfer students are eligible for admission to the College if they meet regular admission requirements for new students. All official transcripts from previous colleges attended are required to be on file in the Registrar's Office before students can enroll for classes. Students who falsify admission information and/or fail to submit all transcripts are accountable for any problems that arise from their misinformation.

Vocational/Technical Transfer Students

Students wishing to transfer vocational/technical clock hours from an accredited technical school should have an official transcript sent to the College. The Registrar will evaluate the clock hours and assign the appropriate credit hours. These converted hours will be posted to the student's transcript after the transfer student completes a minimum of 12 credit hours at Coffeyville Community College. Students can graduate from the College after completing the general education requirements for the Associate in Applied Science Degree. Students may also seek Associate in Arts or Associate in Science Degree options.

Transfer of Credits

The College recommends that students who plan to transfer to a four-year institution complete an Associate in Arts or Associate in Science degree at Coffeyville Community College. Students should meet with their academic advisor to plan and monitor an academic program that will meet their educational objectives. Students who know where they intend to transfer will be assisted by an advisor in designing a degree program tailored to meet that institution's requirements. Some Kansas universities have dual advising programs to ensure successful transfers. Students still deciding where to transfer will be advised to take general education courses. Vocational, technical and college preparation studies generally do not transfer to the university. However, CCC has articulation agreements with several area universities to accept the Associate in Applied Science Degree in transfer.

Coffeyville Community College has signed transfer articulation agreements with the Kansas Regents Universities and several regional institutions of higher learning. An articulation agreement provides for the transition of credit hours from one institution to another through the articulation of courses required for completion of a bachelor's degree. Currently, CCC has agreements with the six Kansas Regents Universities, 1617 Friends University, Newman University, Southwestern College Professional Studies, Sterling College, Washburn University, Missouri Southern State University in Joplin, Missouri, Northeastern State University inTahlequah, Oklahoma, Rogers State University in Claremore and Bartlesville, Oklahoma, Oklahoma WesleyanUniversity in Bartlesville, Oklahoma, and Texas A&M University in Commerce, Texas. Students can check on the transfer ability of classes from Coffeyville Community College by looking at the transfer university's website.

For more information on transferability of courses, contact the Director of Academic Advising/Academic Advisor.

Classification of Students

class level	hours of credit earned
Freshman	28 or fewer hours of credit earned
Sophomore	29 to 64 hours of credit earned
Special	64 or more semester hours of credit earned

SCORE RANGE	COURSE RECOMMENDATION
0 - 236	PREP-010 Developmental English
237 - 254	PREP-009 Written Communications
255 and above	ENGL-101 English Composition I

SCORE RANGE	COURSE RECOMMENDATION
0 - 236	PREP-003 Elements of Math
237 - 249	PREP-005 Introductory Algebra
250 - 262	MATH-102 Intermediate Algebra
263 and above	MATH-105 College Algebra

SCORE RANGE	COURSE RECOMMENDATION
12 or below	PREP-010 Developmental English
13 - 15	PREP-009 Written Communications
16 or above	ENGL-101 English Composition I

MATH

SCORE RANGE	COURSE RECOMMENDATION
12 or below	PREP-003 Elements of Math
13 - 15	PREP-005 Introductory Algebra
16 - 19	MATH-102 Intermediate Algebra
20 or above	MATH-105 College Algebra

Score range	course recommendation
23-40	PREP-003 Elements of Math
41-55	PREP-005 Introductory Algebra
	A score of 40 or above is a prerequisite for enrollment in any algebra course.

Score range	course recommendation
23-40	PREP-005 Introductory Algebra
41-55	MATH-102 Intermediate Algebra

Score range	course recommendation
23-40	MATH-102 Intermediate Algebra
41-55	MATH-105 College Algebra

Score range	course recommendation
23-40	MATH-105 College Algebra
41-55	MATH-106 Trigonometry or courses with College Algebra as a prerequisite

Score range	course recommendation
Below 35	PREP-010 Developmental English
35-39	PREP-009 Written Communications
40 and above	ENGL-101 English Composition I

Score range	course recommendation
0 - 380	PREP-010 Developmental English
390 - 450	PREP-009 Written Communications
460 or above	ENGL-101 English Composition I

MATH

SCORE RANGE	COURSE RECOMMENDATION
0 - 300	PREP-003 Elements of Math
310 - 410	PREP-005 Introductory Algebra
420 - 510	MATH-102 Intermediate Algebra
520 or above	MATH-105 College Algebra

All new students should either send a copy of their ACT or SAT scores to the Admissions and Advising Center or bring a copy with them when they enroll. If students have not taken the ACT or SAT, or do not have a copy on file, they will be required to take the ACCUPLACER test before enrollment can be completed. For more information contact the Admissions and Advising Center.

Attendance Policy - Main Campus

Students are expected to attend all classes. Regular class attendance is necessary for maximum success in college. Students must establish attendance in all courses (online, hybrid, and face-to-face) during the first week of class. It is the responsibility of students to make definite arrangements for all work before going on field trips or other College-sponsored trips. School- sponsored activities will be counted as excused absences provided students complete all necessary assignments as designated by the instructors and the activity sponsors notify the instructors at least three (3) days prior to the day(s) the students will be absent. Excused absences are to include academic competition, music events, official athletic events, field trips, convocations and other College-sponsored events as approved by the Vice President for Academic Services. A student may be withdrawn by the Vice President for Academic Services from any class for excessive absences or non- participation.

Distance Education Attendance Policy - Online Classes

Online courses at CCC are asynchronous, and students will have weekly requirements for participation. Logging into the online class does NOT quantify as attending the course. Attendance Activities may encompass the following: submitting an academic assignment, taking an exam, or participating in an online discussion.

Attendance is established during the first week of an online course by completing the Attendance Activity. Additional coursework will be required during the first week that will impact the student’s grade. The first week of the online course begins at 8:00 am (CST) on the course start date through 11:55 pm (CST) on the 7th day. Students will be administratively withdrawn from the course for failure to meet the attendance requirement, and the institution's refund policy will be applied.

Attendance Policy - Technical Division

The primary goal of the Coffeyville Community College Technical Division is to prepare students to succeed on the job for which they are trained. Students are expected to be prompt and regular in their attendance. As a rule, employers are interested in the college attendance record of job applicants. They have found that good college attendance is predictive of good job attendance and indicates employee reliability. If a student has a poor attendance record, the College cannot recommend the student for employment.

Class Load

A full-time class load consists of 12-18 credit hours per semester and/or six-to-nine credit hours per summer
or intercession session. A student must receive special permission to take more than 21 hours during a semester or more than nine hours during the summer or intercession session. Overload requests begin with the Senior Director of Academic Advising, Financial Aid and Student Success.

Course Repeat

Courses may be taken once for credit; however, any course may be repeated. The last repeat of a course shall replace any earlier credit hours or grade points earned for such course. Students who wish to repeat a course more than twice will need to submit a petition to the Vice President for Academic Services or the Dean of Career and Technical Education for career and technical courses/programs. College Preparation courses do not fall under the repeat policy unless and "C or better" grade has been earned in the course.

Dropping and Adding Classes

If a student wishes to change class time, drop a class or add a class, he/she must contact the Registrar's Office.

During pre-registration a student will be allowed to make course changes, which must first be approved by his/her academic advisor.
A student who withdraws from a course after the 20th day of classes will receive a "W" for that course, which does not calculate into the GPA.
A student will be allowed to add a course up to and including the Final Add Date as indicated on the Master Calendar. The final Add Date is determined by calculating twenty-five (25) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
A student will be allowed to drop a course up to and including the Final Drop Day as indicated on the Master Calendar. The Final Drop Day is determined by calculating eighty (80) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund dates as indicated on the Master Calendar.

Electronic Device Policy

All electronic devices, such as but not limited to, cell phones, media players, laptops, e-readers and notepads are to be turned off and out of sight during class time. Individual faculty may have a less restrictive policy.

Grade Point Average

The "grade point average" for any term is calculated by dividing the number of grade points earned by the number of credit hours attempted (excluding "I", "W", & "CR" & "NC"). Exception: When a course is repeated for credit, the last enrollment and grade will be used in computing the cumulative grade point average, regardless of whether it improved or lowered the grade.

Grading System

A report showing the grades of a student will be available online through the RAVEN ACCESS system at the end of a semester or session. The ability to view and print grade reports may be unavailable if a student is not in good standing with the institution (e.g. student's account is on hold).

Grades reported at the end of each semester are recorded on the permanent record of the student and are reported on any transcript issued by the Registrar. The following grades, with their values and honor points per semester hour, are used:

Grade	GPA/Cr. Hr.	Explanation
A	4	Excellent
B	3	Above Average
C	2	Average
D	1	Below Average
F	0	Failing
I	0	Incomplete
W	0	Withdrawal
CR	0	Credit
NC	0	No Credit

Courses Enrolled for Letter Grade:

A student who fails to complete all requirements of a course by the end of the assigned term may request, and by consent of their instructor, be awarded an incomplete ("I"). Incomplete grades will not be allowed without
a minimum of 75% of the class work completed at the time the incomplete is given. Course work receiving
an "I" will be entered on the student's transcript. The student and instructor shall agree upon a date by which the course shall be completed. The maximum time permitted a student to complete such work shall not exceed one (1) semester following the termination of that course. One year after the termination of the course, the registrar will exercise the authority given by the Academic Affairs Committee to change any "I" grade to an "F." A written contract as prescribed by the College shall be completed by the student and the instructor. Failure to complete the course within the allowed time period shall result in the instructor converting the "I" grade to an "F". It is the responsibility of the instructor to submit a Change of Grade form within ten (10) days after the allotted time for completion of the work, which will authorize the Registrar to make the grade change. For grade point average determination, all grades except "I", "W" and "CR" are used. A "W" is issued to a student who withdraws from a course prior to the last day to drop. A "NC" is issued when a student does not withdraw from a credit only course and has not earned the "CR".

Courses Enrolled for Credit Only:

A course being taken for credit only (CR/NC) will receive a passing/failing grade. Credit only courses (CR) will be transcribed as "CR" on the transcript when the student successfully completes the course requirements. A "W" is issued to a student who withdraws from a course prior to the last day to drop. A "NC" is issued to a student when credit only course expectations are not met and the student does not withdraw from the course prior to the last day to drop.

Online Classes

Coffeyville Community College offers a variety of online classes and students may complete an Associate in Arts, Associate in Science, or an Associate in General Studies degree entirely online. Courses are also available online to fulfill General Education requirements for an Associate in Applied Science degree.

Online classes at CCC are asynchronous and students have weekly requirements for participation. Weekly participation usually includes, but is not limited to, posting in graded discussion forums, submitting a written assignment, or completing a quiz. Failure to meet attendance/participation expectations within the first seven days will result in the student being administratively withdrawn from the course. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar. Students who stop attending for any reason, or fail to drop a class will receive a grade of “F” recorded on the permanent record of the student. A notation of “W” (withdrawal) will be made on the student’s permanent record if he/she officially withdraws prior to the published withdrawal date on the master calendar.

Classes are available in 8 week and 16 week formats. Course content in the 8 week format is equal to the content in a full semester (16 week) course; the shorter session is more rigorous and will move at a quicker pace.

Students seeking to earn a degree online should contact the Director of Distance Education at 620-252-7071.

NOTE: All online students are required to establish attendance within the first week as well as participate weekly in their courses. Failure to meet attendance / participation expectations within the first seven days will result in the student being administratively dropped from the course. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar.

RedConnect

Coffeyville Community College offers students the availability to receive and view their records and College information online. Visit www.coffeyville.edu and click on Red Connect. Enter username (firstname. lastname) and password (last 6 digits of social security number).

NOTE: You will have to immediately change your password before it will let you proceed into RedConnect. Navigational tabs available are: Student Finance, Student Planning, Grades, Financial Aid, Course Catalog, Graduation Overview, and Academic Attendance.

Honor Graduate

Any person graduating with an associate degree who has an overall grade point average of 3.40 with no grade below a "C" is an honor graduate.

Honor Roll

The names of members of the freshman and sophomore classes who have done outstanding work are placed on the honor rolls at the end of each semester. To be placed on the President's Honor Roll a student must be enrolled in at least 14 hours of graded academic work with a grade point average of 3.75 or above with no grade below a "B". To be placed on the Vice President's Honor Roll a student must be enrolled in at least 12 hours of graded academic work with a grade point average of 3.40 or above with no grade below a "B".

Academic Fresh Start Policy

Academic fresh start is a policy which allows returning undergraduate students with poor or marginal academic records to resume work toward an associate degree 2. without the burden created by poor past performance in an earlier college semester. This policy is designed for students who have gained maturity through extended experience outside of educational institutions and who have decided that a return to academic life would be beneficial. However, academic fresh start is not for 3. every returning student. There are two requirements that a student must meet before being granted this option:

Has not been enrolled as a full-time student at any institution of higher education for at least four (4) years.
Has made formal application to the Vice President for Academic Services. This application should describe the reasons for the request and outline an academic plan which includes the declaration of a major.

Fresh Start Criteria:

Minimum 4 years of non-attendance/separation from all institutions of higher learning.
Must complete 1 semester at CCC consisting of 12 or more hours, with no grade below a "C," before applying for Fresh Start.
Fresh Start is granted once.
Entire semester in question must be "wiped out". A student cannot select individual courses.
The student's permanent record will remain a record of all work, regardless of institution at which that work was completed. Transcript will show all original courses with the Fresh Start semester appropriately noted.
After receiving Fresh Start, credits and grades from the semester in question are not used in GPA computation.
Grades transferred from another institution will not be eligible for Fresh Start. The intent of the Fresh Start Policy is to provide a fresh start to students who initially had academic difficulties with an opportunity to begin anew; it is specifically not intended for students simply to boost their GPA, qualify for honors status or establish eligibility for graduation.

Student Military Leave Policy

Students called to “service” with any military branch will be extended the special consideration for completion of a course(s) or reimbursement for tuition and fees as follows:

Receive full tuition, fee and book refund for the course(s) in accordance with established refund policy, or
If past the refund date, the student may withdraw from the course(s) and receive a "W". When the student returns to the institution, they will receive free tuition and fees for the same number of credit hours withdrawn at the time the student was called to military service, or
If at least 75% of the course is completed at the time of the call to military service, the student will be given an incomplete "I" grade for the course(s) and may complete the course(s) when they return to the institution. Students will have up to three (3) years from the date they return to the institution to complete the incomplete course work.
Graduation requirements, as published in theCollege catalog in effect at the time of the call to military service, will be used to determine eligibility for graduation.

The uniformed services consist of the following military branches:
Army, Navy, Marine Corps, Air Force or Coast Guard Army Reserve, Navy Reserve, Marine Corps Reserve, Air Force Reserve or Coast Guard Reserve, Army National Guard or Air National Guard, Commissioned Corps of Public Health Service Any other category of persons designated by the President in time of war or emergency Service in the uniformed services means duty on a voluntary or involuntary basis in a uniformed service, including:
Active duty
Active duty for training
Initial active duty for training
Inactive duty training
Full-time National Guard duty

Individuals must provide advance written or verbal notice to the Vice President for Academic Services for all military duty. Notice may be provided by the student or by the military branch in which the individual will
be serving. Notice is not required if military necessity prevents the giving of notice or the giving of notice is otherwise impossible or unreasonable.

The U. S. Department of Education will determine the procedure for handling financial aid awards for students called for military service.
In the event of a student being called for service, the Vice President for Academic Services will notify the appropriate College staff to make the appropriate arrangements for the student to leave for military service.

Transcripts

A student who wishes a transcript of his/her grades forwarded to another educational institution or to a business firm must make a written request each time to the Registrar's Office. A transcript is issued only after the student has fulfilled all of his/her financial obligations to the College. No transcript is official unless it carries the College Seal. There is a $3.00 per copy charge for each transcript requested, a $5.00 charge for faxing a transcript, and a $5.00 charge to fax in a request for a transcript and pay by credit card.

In July 2001, the Southeast Kansas Area Technical School (SEKATS) officially merged with Coffeyville Community College. Student transcripts from the former SEKATS are maintained by Coffeyville Community College in the Registrar's Office. Requests for official transcripts from SEKATS should be made with the College Registrar.

Transcript Evaluation

All transfer credit will be accepted at Coffeyville Community College once an official copy of the transcript is provided and accreditation is verified. The classification of the course will be determined using the course description, course syllabi, as well as faculty consultation. The KBOR list of system-wide transferrable courses is also consulted and followed.

Developmental courses are placed on the transcript but do not count toward a formal award. Transfer credits will be accepted from colleges and universities that are regionally accredited with the following:

Higher Learning Commission (HLC)
Accrediting Commission for Community and Junior Colleges (ACCJC) Western Association of Schools and Colleges.
Middle States Commission on Higher Education (MSCHE).
New England Commission of Higher Education (NECHE).
Northwest Commission on Colleges and Universities (NWCCU).
Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
WASC Senior College and University Commission (WSCUC).

*Other institutions may be specifically approved by the President or President's designee.

Student's Location Verification Policy

Students are required to verify permanent and local addresses as part of the enrollment process each semester. The Registrar’s office verifies and updates the student’s address information in the electronic database as well as the student files which are archived in the records office. Students may update personal information by completing a change of information form in the Registrar’s office at any point throughout the year.

Who's Who in American Junior Colleges

This is a recognized institution of the American academic community. Who's Who awards are presented annually to outstanding sophomore students. Selections are made by a campus nominating committee and are based on a minimum 3.00 cumulative grade point average, citizenship, participation and leadership in academic and extra-curricular activities and promise of future contribution to society.

Complete Withdrawal from the Institution

A student who wishes to do a complete withdrawal from the College may do so prior to the last day to withdraw noted on the current academic calendar. To receive an honorable withdrawal, students must complete an official Withdrawal from the College Form and confer with the student's Academic Advisor, Financial Aid, and complete the official withdrawal process with the Registrar. Technical Division students would contact the respective Technical Campus Central Office. A student remains responsible for payment of tuition and fees if the withdrawal occurs after the tuition refund date. Additionally, a student who attends less than sixty (60) percent of the allotted class time and receives federal financial aid will be responsible for returning a portion of that aid. A student who officially withdraws from the College before the withdrawal deadline will receive a "W" (no credit or penalty) for each course. Unless all the steps of this procedure have been taken, the student will not receive an honorable withdrawal, and the semester grades will be recorded as assigned by instructors. If a student receiving financial assistance withdraws from all courses at Coffeyville Community College, and/ or the student may be required to return some or all of the federal funds awarded to the student, these funds will be returned to the grant or loan fund from which the assistance was received. The student may also be eligible for a refund or a partial refund of tuition and on campus room and board paid to the College for the semester. The return of funds policy is outlined in the Financial Aid Policy handbook, which can be found online at www.coffeyyille.edu.

Advisement and Counseling

Academic Advising

All students will be assigned an academic advisor based on their majors and/or participation in college activities. Advisors are faculty members and College personnel who are familiar with degree requirements, course descriptions, and College services. Each student is responsible for working out an educational plan with his or her advisor, visiting with the advisor before enrollment, and discussing any problems or questions when they arise. When planning schedules students must realize that they are ultimately responsible for fulfilling graduation and transfer requirements.

Counseling

Any discussion topic important to the student is appropriate for counseling. The task of counseling is to confer with the student as an individual on a confidential basis, and to provide the student with informational resources relevant to these discussions. Every attempt is made for counseling to fit the student's particular needs and to make resources available to the student.

Financial Aid / Student Accounts

Purpose

The Financial Aid Program at Coffeyville Community College is designed to function as a multi-purpose financial assistance service for students. One important purpose of the program is to reward outstanding students for past academic accomplishments and those who seem to have outstanding potential. Another purpose is to provide assistance to students who, without such aid, would be unable to attend college. Basic to this philosophy is the belief that the educational opportunities of able students should not be controlled by their financial resources. The College provides financial aid for students in the form of scholarships, grants, loans and part-time employment. Approximately 75 percent of Coffeyville Community College students annually receive financial aid from federal, state, college and private sources.

Students wishing to apply for federal aid should complete the Free Application for Federal Student Aid (FAFSA). The application is available online at: https://studentaid.gov/h/apply-for-aid/fafsa

The Federal PELL GRANT program provides grant assistance to undergraduate students who have no previous baccalaureate degree. Eligibility is based on financial need and is determined by the federal government.

The Federal SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (SEOG) provides grant assistance to undergraduate students with no previous degree who demonstrate high financial need. This grant is given to students who also qualify for a PELL GRANT.

The Federal COLLEGE WORK-STUDY program provides employment opportunities for students. It also is a need-based program, and students must qualify for this source of assistance through the aid application.

Loans

Direct Loans are low-interest loans for students and parents to help pay for the cost of a student’s education after high school. The lender is the U.S. Department of Education rather than a bank or other financial institution. When you graduate, drop below half-time, or withdraw from your academic program, you will receive a six-month grace period for your Direct Subsidized and Unsubsidized Loans. Your grace period begins the day after you stop attending school on at least a half- time basis. Once your grace period ends, you must begin repaying your loan(s). There is no grace period for Direct PLUS Loans-the repayment period for each Direct PLUS Loan you receive begins immediately after your school makes the last disbursement of the loan. All Federal Direct Loans are subject to loan fees.

The Direct Loan Program offers the following types of loans:

Federal Direct Subsidized Loan: for students with demonstrated financial need, as determined by federal regulations. No interest is charged while a student is in school at least half-time, during the grace period, and during deferment periods.

Federal Direct Unsubsidized Loan: not based on financial need; interest is charged during all periods, even during the time a student is in school and during grace and deferment periods.

Federal Direct PLUS: unsubsidized loans for the parents of the dependent students and for graduate/professional students. PLUS loans help pay for educational expenses up to the cost of attendance minus all other financial assistance. Interest is charged during all periods.

Return of Title IV Funds

Title IV funds including Pell, SEOG and Direct Loans are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of the Title IV funds that the student was originally scheduled to receive. Any award amounts received for unearned attendance must be returned.

Veteran's Services

The Financial Aid Office assists veterans and children of deceased or disabled veterans in securing educational benefits. Members of National Guard and Reserve units may be eligible for benefits also. A student receiving veteran's benefits must meet Coffeyville Community College's standards of academic progress. Information may be obtained from the Financial Aid Office.

KSA 73-1216, 73-1217 and 73-1218 provides that, "The board of trustees of every community college, the board of regents of Washburn University of Topeka, the board of control of every area vocational school and the governing body of every other institution of post- high school education which is supported by any state moneys shall provide for enrollment without charge of tuition or fees for any dependent of a prisoner of war,
a person missing in action, or a dependent of a person who died as a result of a service-connected disability suffered during the Vietnam Conflict, so long as such dependent is eligible, but not to exceed twelve (12) semesters of instruction or the equivalent thereof at all such institutions for any person."

As pursuant with the Veterans Benefits and Transition Act of 2018, Coffeyville Community College will
not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries or other institutional facilities, or require a Chapter 31 or Chapter 33 recipient to borrow additional funds to cover the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement of a payment by the U. S. Department of Veterans Affairs.

Eligibility

The eligibility for receiving financial assistance
is determined by comparing the cost of attending Coffeyville Community College with the parents' and the student's ability to contribute toward his/her expenses. Financial assistance is viewed as being supplemental to all other resources to meet these costs.

The evaluated financial need equals the difference between the total cost of attending Coffeyville Community College (including all college charges - room and board, books and supplies, personal expenses, and allowable travel expenses) and the ability of the family to contribute to those educational costs. The factors taken into consideration when evaluating the expected contribution include parental income and assets, benefits such as those from Social Security, Veterans Administration, and rehabilitation awards from outside agencies, and the student's assets and expected savings from employment. The basis for determining the family contribution is from the Free Application for Federal Student Aid.

The most basic eligibility requirements are that
you must: (1) demonstrate financial need (for most programs--to learn more, visit StudentAid.gov/ how-calculated), (2) be a U.S. citizen or an eligible noncitizen, (3) maintain satisfactory academic progress in college or career school, and (4) show you're qualified to obtain a college or career school education by
having a high school diploma or General Educational Development (GED) certificate or completing a high school education in a homeschool setting approved under state law.
Continued eligibility for the various financial aid programs will require the following: (a) continued enrollment; (b) satisfactory academic standing and the progression toward a degree; (c) properly completed
and timely filed applications; (d) remain eligible by the individual program guidelines.
For the Satisfactory Academic Progress (SAP) policy, visit our website http://www.coffeyville.edu/.

Student Rights and Responsibilities

Students receiving Financial Aid have certain rights
and responsibilities under the Pell Grant, Supplemental Educational Opportunity Grant, College Work-Study Program, Guaranteed Student Loan and other aid programs. The applicant must, without exception, report any of the following changes to the Financial Aid Office: (a) withdrawal from school; (b) transfer to another school; (c) dropping below half-time status; (d) name change; (e) address change or parents' address change.

If student loans have been received, an exit interview must be arranged with the Financial Aid Office when graduating or withdrawing from Coffeyville Community College. Failure on the aid recipient's part to make some satisfactory arrangements for the settlement of a campus account by the due date may result in one of the following official actions: (a) a hold placed on the student's records and/or (b) referral to a collection agency.

The financial aid applicant is responsible for obtaining, completing and filing each year the proper financial application, statements, forms, etc., on a timely basis. The applicant has the right to seek and receive full information and counsel from the Financial Aid Office in regard to any financial aid matter. If the family's financial circumstances change due to death, divorce, disability, long-term unemployment or low income, the applicant may become eligible for more assistance. The applicant must take the initiative in notifying the Financial Aid Office of these changes.

An applicant for financial aid must return all additional documentation, verification, corrections and/or new information requested by either the Financial Aid Office or the agency to which the applicant submitted his/her application or confidential statement. The applicant is responsible for reading and understanding all forms that must be signed and for keeping copies of them. The applicant accepts responsibility for all agreements he/ she signs. When accepting a College Work-Study award, the student must perform the work that was agreed upon by the student and the supervisor. The student is also responsible for understanding the school's refund procedures and policies.

Scholarships

Coffeyville Community College offers scholarships on a competitive basis for academics, activities and athletics. Recipients must be full-time students making reasonable progress toward a degree.

Scholarships for academic, activity and athletic programs cover expenses for Kansas tuition and loan of books each semester, not to exceed the tuition cost of associate degree coursework, unless otherwise noted.

All students are responsible for the payment of all institutional fees.
Scholarships may be effective for up to two academic years, as determined by sponsors and in accordance with NJCAA regulations.
Activity/Athletic sponsors may submit a written appeal to a Vice President for exceptions to the scholarship policy.

Students may only receive one institutional scholarship and will remain on the original scholarship, unless special circumstances warrant a change. Activity sponsors must agree to scholarship transfers.

Students must meet all institutional requirements as per the scholarship agreement to be eligible for the scholarship the following semester, i.e., minimum grade point average, attendance, activity participation and/or meet NJCAA eligibility rules in athletics. If a student does not meet the scholarship and/or institutional requirements each semester, Coffeyville Community College reserves the right to revoke the scholarship award (i.e., academic performance, disciplinary reasons, lack of attendance and/or missed performances).

PRESIDENTIAL SCHOLARSHIPS are provided to a select group of students who, because of their academic achievement, leadership and future promise, are recommended by their high school counselor. This select group of students assists in official capacities. The scholarships provide Kansas tuition, loan of books and $500 toward on-campus housing expenses. These scholarships are renewable, provided the student maintains a 3.60 grade point average throughout their college career at CCC. In order to qualify for a Presidential Scholarship, students must have a high school cumulative grade point average of 3.50 should be 3.6 unweighted GPA or higher and an ACT composite score of 24 or higher. They must also be an incoming freshman.

PRESIDENTIAL HONOR SCHOLARSHIPS are available to students with an ACT score of 28 or higher and a 3.75 unweighted GPA. Eligible students must be a resident of Kansas or a contingent county. These students will receive a full scholarship including room, board, tuition, fees and loan of books.

NATIVE AMERICAN LEADERSHIP SCHOLARSHIPS are available for official members of federally recognized tribes. This scholarship will provide tuition and loan of books on the CCC main campus or tuition for technical programs for qualified students.

The Coffeyville Community College Foundation awards academic, activity, athletic, memorial, and technical SCHOLARSHIPS to qualified students.

ACTIVITY/ ATHLETIC/TECHNICAL SCHOLARSHIPS provide financial assistance to students who participate in such activities or technical programs and/or meet NJCAA eligibility rules in athletics and/or NIRA regulations for rodeo.

GOLD CARD SCHOLARSHIPS may be awarded to Montgomery County and Cherokee County residents who are 55 years of age or older. The GOLD CARD entitles the holder to six (6) credit hours of instruction in Coffeyville Community College courses during a fiscal year. The scholarship waives tuition, however any institutional or special class fees and/or books that accompany the course offerings are still applicable and must be paid by the student. Institutional fees and class fees vary by course. Fees are subject to change without notice. The Gold Card must be presented at the time of registration to receive the scholarship for tuition. The holder of the Gold Card is entitled to all rights and responsibilities of any student attending Coffeyville Community College.

WELLNESS CARD. Residents of Southern Montgomery County who are age 21 or older are invited to apply for a free Community Wellness Card. The card allows the holder to take up to three\ (3) credit hours per semester of wellness classes tuition free. Payment of any fees and/or books is the responsibility of the student. The holder of the Community Wellness Card is entitled to all the rights and responsibilities of any student attending Coffeyville Community College.

Residency For the Purpose of Assessing Tuition

The residency status of students entering Coffeyville Community College is determined by an act of the legislature (Sec. 76-2701 G.G. 1949), which reads as follows: Persons entering the state educational institutions who, if adults, have not been, or if minors, whose parents have not been residents of the State of Kansas for six months prior to the matriculation in the state educational institutions, are non-residents for the purpose of payment of matriculation and incidental fees. Provided further, that no persons shall be deemed to have gained a residence in this state for the aforesaid purpose while or during the elapse of time attending such institution as a student, nor while a student of any seminary of learning, unless, in the case of a minor, his parents shall have become actual residents in good faith of the State of Kansas during such period, or unless, in the case of a minor, he has neither lived with nor been supported by his parents or either of them for three years or more prior to enrollment and during said years has been a resident in good faith of the State of Kansas.

Tuition and Fees

Coffeyville Community College charges tuition and fees on a per credit hour basis. Tuition charges for residents and non-residents are regulated by the Kansas State Legislature. The incidental fee is used to support student activities including clubs, organizations, athletics, parking and student health. The building fee is assessed to fund building improvements for college purposes. In addition, certain classes have special fees assessed to help defray the cost of materials and supplies. For a current list of tuition, fees and special fees visit our website at: https://www.coffeyville.edu/student-services/costs-fees

Payment of Tuition, Fees and Residential Housing

The Business Office can only accept payments by cash or check in the office. If you wish to pay by credit/debit card or ACH, it must be done online through the “Make a payment” link on our website: www.coffeyville.edu. All prior balances must be paid before enrollment can be processed, or before release of official transcripts or diploma.

Tuition and Fees Refund Policy

100% of tuition and fees may be refunded for Summer, Fall, and Spring semesters if courses are dropped within five business days of the published session start date. A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund date as indicated.

Standards of Academic Progress

Federal regulations require that financial aid recipients maintain satisfactory academic progress towards a degree or certificate to be eligible to receive federal aid. Academic progress will be evaluated at the end of each semester for students receiving Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal Work Study and Federal Direct Loans. Summer term is treated the same as fall and spring terms. The Financial Aid Office will determine the satisfactory progress of each student at the completion of fall, spring and summer semester/terms. Eligibility relative to this policy may also be reviewed as students apply for aid at CCC.

Academic Warning and Probation Policy

Coffeyville Community College values a student’s success in the classroom. Students must maintain a cumulative grade point average (GPA) of a 2.0 in order to remain in good academic standing with the institution. If a student falls below the required 2.0 Cumulative GPA, the student will receive an academic warning for one semester. If the student’s cumulative GPA remains below a 2.0 after the second semester, the student will work with their academic advisor one-on-one to develop an academic plan for success. The student will be placed on academic probation. Once the cumulative 2.0 GPA is earned by the student, the student will be considered to be in good academic standing with the institution.
Academic progress is measured by the following:

Cumulative GPA.
College credits completed/Credit hours attempted or pace.
Timeframe needed to complete the degree.

Monitoring Periods, Warnings and Loss of Eligibility or Suspension

Students will be monitored based on their most recent academic career for the semester just ending. A review of academic progress is done at the end of each semester for all students regardless of whether the student received federal aid during that term. Students not meeting Satisfactory Academic Progress will receive a letter from the Financial Aid office notifying them of their status.

The first time a student falls below standards for Satisfactory Academic Progress, the student will receive a “Warning” and will remain eligible for federal aid. Warning status cannot be appealed. While on Financial Aid Warning a student must receive a 2.0 GPA for the semester/term as well as meet the requirements of the pace and the timeframe standards. If a student corrects the deficiency by meeting the standards at the end of the warning term he or she will be removed from warning.
Two consecutive incidents of Satisfactory Academic Progress violations will result in a loss of financial aid eligibility.
There is no warning period for the Maximum Timeframe or Pace.
In addition any student who receives all unsatisfactory grades, all incompletes or totally withdraws from classes will automatically be suspended (i.e. no warning period will be granted).

Minimum Cumulative GPA Standard

All students must maintain a 2.0 GPA. A student failing to meet the cumulative GPA requirement will be placed on financial aid warning and will remain eligible for federal aid for another semester/ term. If they do not meet the cumulative GPA for a second time they will lose their financial aid eligibility.

Credit hour Completion/Pace

Students must complete 67% of all credits attempted at Coffeyville Community College as well as those transferred and accepted from other schools the student has attended. CCC will compare the students cumulative credits attempted against the cumulative credits earned or completed. Credits attempted are defined as all classes for which a student receives a passing grade, F, Incomplete, Withdrawal, or Credit. Credits completed or earned are defined as all classes for which a student receives a passing grade of D or better.

Grade of Incomplete

Credits for a course in which a student received a grade of incomplete are considered as not completed. When the incomplete grade becomes a letter grade your credits earned may be reevaluated to determine the student’s successful completion of the required number of credits. It is the student’s responsibility to inform the Financial Aid Office of such a grade change.

Course Withdrawal

Credits for a course from which a student has withdrawn are not considered as completed. Courses dropped before the end of the 20th day certification date will NOT count as attempted credits. Those courses dropped beyond the census or certification date will be counted towards attempted hours.

Remedial Courses

Remedial coursework will be counted towards a student’s academic progress and included in attempted hours.

Repeated Courses

All grades and attempted credits will be counted toward academic progress and maximum timeframe. Please note: Federal regulations allow for financial aid to pay for one retake of any previously passed course.

Transfer Credits

Transfer credits that are accepted toward a student’s educational program count as both attempted and completed credits.

Maximum Timeframe/Pace

Students must complete their degree within 150% of the published length of their program. A student enrolled
in a degree seeking program must complete their 64 credit hour degree within 96 hours. Pace of completion requirements are specified and aligned with a maximum timeframe permitted. Pace=total credits completed divided by total credits attempted.

Satisfactory Academic Progress Appeal

Students denied financial aid due to unsatisfactory academic progress may appeal for reconsideration
of financial aid eligibility. The student’s failure to maintain satisfactory academic progress must be the result of mitigating or unusual circumstances. Reasons for an appeal may include, but not limited to; death of a relative, an injury or illness of the student, or other special circumstances. The appeal should address and document the extenuating circumstances AND describe how circumstances have changed so that the student is in a better position to be academically successful. The submission of the appeal does not guarantee a change
in the student’s financial aid eligibility. The Appeal committee will review the student’s appeal and the students will be notified in writing of the committee’s decision. All decisions are final. Students may contact the Financial Aid Office to obtain a Satisfactory Academic Progress Appeal Form. Students should submit their approval request to the Financial Aid Office no later than midterm of the semester and allow for approximately two weeks for processing.

Approved Appeals and Satisfactory Academic Progress Probation

A student for which an appeal is approved will be placed on financial aid probation and will need an academic plan completed with the approval of the CCC Counselor/Director of Advising. Certain conditions for academic performance will be set through the academic plan and monitored each semester. The probationary conditions will continue EACH semester/term. If the student fails to meet the conditions of the academic plan the probationary period will be revoked and the student will lose financial aid eligibility. Satisfactory Academic Progress Appeals will only be approved once per academic career.

Return of Title IV Funds

Title IV funds including Pell, SEOG, ACG and Direct Loans are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of the Title IV funds that the student was originally scheduled to receive. Any award amounts received for unearned attendance must be returned.

Housing

On Campus

Dr. Terry Powell Hall houses up to 320 male residents. Each resident room has two beds, two under-bed storage units, two desks and additional storage in a closet area next to the room entrance. Community bathrooms are located on each level of Powell Hall. Pat Walker Hall houses up to 233 female residents in a three story facility containing 60 two bedroom, two bath suites. Each floor of the building has a lounge area and study room. Cable TV and WiFi are available in all resident rooms, as well as a laundry facility housed between the two complexes. For more information contact the Director, or Assistant Director of Student Life.

It is the policy of Coffeyville Community College to comply with the Americans with Disabilities Act as amended by the ADA Amendments Act of 2008 (ADAAA), the Fair Housing Act, and other applicable federal laws that prohibit discrimination on the basis of disability. Students seeking accomodations must self identify with the Director of Academic Advising and Student Success Center.

Policy for Student Records

Family Education Rights and Privacy Act of 1974

In compliance with the Act, also known as the "Buckley Amendment", Coffeyville Community College has established the following policy regarding access to, and confidentiality of, student records.

Upon request, any student of CCC will be granted access to any or all records pertaining directly to said student. Access to records will be granted no more than 10 days following such request. If information in these records is found to be inaccurate, misleading or detrimental to the student, a committee composed of faculty and administrators will hear all cases challenging the content of such records. Such hearings will be scheduled within 10 days of the receipt of a written request for said hearing.

No personally identifiable records will be released from CCC without the written consent of the student. Within the provisions of the Act, access will be granted to the following persons or agencies without the consent of the student:

school officials who have a legitimate educational interest;
officials of schools to which the student wishes to transfer;
authorized representatives of the Comptroller General of the United States, the Secretary and administrative head of an agency; or
authorized representatives of other institutions in connection with the student's application or receipt of financial aid.

Routine data including student name, local address, telephone listing, parent and next-of-kin information, hometown address, date and place of birth, sex, marital status, classification, class schedule, major/minor fields of study, awards received, participation in officially recognized sports (weight, height, position, etc.) and non-identifiable grouped data for the purpose of educational research will continue to be released without the student's permission. If the student wishes to be deleted from the above exceptions, a written request will be required in order to have his/her name deleted.

Student Conduct, Responsibilities and Rights

CCC is committed to providing a learning environment which will allow each student the ability to focus on reaching his/her education objectives. As such, student conduct rules are structured to support behavior which eliminates barriers so that a safe, non-disruptive, and harassment free climate exists where the "rights of an individual" are prevalent for students, staff, and guests. Every effort is made to assure due process by providing a student the opportunity to appear before the Student Conduct Committee if a student has alleged actions which violate institutional policies. The Student Conduct Committee can recommend penalties which may include community service, restrictions, fines, suspensions, mandatory counseling sessions at a student’s expense, and/or expulsion.

A student will be assured of the following rights: To be informed of the nature of the charges brought against the student;
To present testimony, evidence, witness, or other material relevant to the charges;
To be represented by an advisor, coach, or faculty member at any time during the disciplinary process;
To receive in writing the recommended disposition of the procedure;
To appeal their case to the Senior Director of College Relations and Student Services and/or the Vice President for Academic Services, pending on the issue;
To initiate the Student Grievance Procedure.

Student Grievance Procedure

The Student Grievance Procedure has moved to this page.

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