Transcript Release

Coffeyville Community College offers two methods to request official transcripts:

Ordering from the Parchment Web Site

This is the recommended option for the most timely processing of transcript requests from CCC, and the required option if paying by debit/credit card.

Ordering transcripts through Parchment will provide the recipient with your official Coffeyville Community College transcript, and you are able to track the progress of the request through their website.

Transcript requests will be given the status "on hold" if the student has a balance on their account.  Once the student account is paid in full, please let the Registrar's Office know that your request is ready to be processed.  The CCC Business Office can provide account details if you see this message on your request in Parchment.

Parchment requests are usually processed within two days.  However, you should allow up to two weeks at the beginning and end of a semester or when the college is closed for breaks.

Parchment will charge fees through their website, and will be disclosed through the request process.  The cost will vary between delivery methods and number of transcripts ordered.

Your transcript is the official, permanent record of all the courses you have attended.

Parchment offers:

• Secure, on-line access to request your transcript 24/7.
• Email notification when transcripts are processed and received.
• On-line tracking ability.
• The option to request electronic delivery of your transcript.

 

Transcript Release Policy

Coffeyville Community College ensures the privacy of your student records in accordance with the Family Educational Rights and Privacy Act (FERPA).

As of July 1, 2024, the Department of Education established new federal regulations regarding the release of official transcripts when a student has a financial hold at the college.  The new guidelines state that if a student has used Title IV funds (federal financial aid) within a payment period (semester), has a payment plan in place and is in good standing with the plan, they are eligible to obtain a transcript for that payment period.  An institution may only withhold the portion of a student’s transcript for enrollment periods with an unpaid balance or during which no federal aid was received, rather than the entire transcript. This regulation does not apply to students that did not receive federal financial aid during a payment period.

It is Coffeyville Community College’s mission to assist students to manage payment period financial obligations by providing robust financial aid assistance, payment plan opportunities, transparency, and frequent communications. These, and a desire to assist with payment plans for past-due balances, are at the root of the college’s response to the Department of Education’s Financial Responsibility as noted in the new federal legislation.

OFFICIAL TRANSCRIPTS WILL BE RELEASED AS FOLLOWS:

• No financial obligation to the college, transcript request received from student, processing to be expected between 1-5 business days.
• There is an established payment plan with the college, the payment plan is in good standing, transcript request received from student, processing to be expected between 1-5 business days.
• Student has received Title IV funding and established a payment plan, the payment plan is in good standing (e.g. payments made on time), transcript request received from student, processing to be expected between 1-5 business days.
• Financial Hold on account from a past payment period owed to the college, payment plan negotiated with Chief Financial Officer and/or Business Office, Registrar’s office notified to release transcript, transcript request received from student, processing to be expected between 1-5 business days. The account remains on hold until the financial obligation is met by the student.
• Charges for a payment period have not been paid, there is not a payment plan, or the payment plan is not in good standing. Terms have not been agreed upon between the student and the Chief Financial Officer and/or Business Office. The account remains on hold until the financial obligation is met.

Note: The college is prohibited from withholding transcripts and taking any other adverse action against a student related to a balance owed by the student resulting from the institution’s own error.

Order Official CCC Transcripts Through Parchment**

**Please note that Parchment will charge fees through their website for transmitting scholarships. Fees vary between delivery methods and number of transcripts ordered. Fees are disclosed on the Parchment website linked above.

Ordering Directly from the CCC Registrar's Office

You are encouraged to use Parchment for faster service and the ability to track the progress of your request.  However, you can complete a form in the Registrar's Office, or mail the form in, with $3 cash.  Card payments can not be processed by this office.  Please use Parchment if you need to pay by debit/credit card.

Notice: CCC will not accept faxed transcript requests.

Release Form

Transcript Release Form (PDF)