Coronavirus Aid, Relieve, and Economic Security (CARES) Act

Higher Education Emergency Relief Funds (HEERF) Information - Student Financial Aid

The Coronavirus Aid, Relieve, and Economic Security (CARES) Act was signed in to law on March 27th, 2020. Section 18004 of the CARES Act provides Higher Education Emergency Relief Funds (HEERF) to colleges and universities to assist with unexpected expenses related to the disruption of campus operations due to the COVID-19 global pandemic. In compliance with section 18004(e) of the Federal CARES Act, institutions are required to report and disclose specified information associated with these funds. Until the time the U.S. Department of Education creates a manner in which reporting can be submitted directly to the Department, institutions are required to disclose this information on the institution’s website. The initial report must be made available within 30 days of the institution receiving its funds, and then updated every 45 days thereafter.

Reporting Timeline

Quarterly Report Due

  • October 10, 2020
  • January 10, 2021
  • April 10, 2021
  • July 10, 2021
  • October 10, 2021
  • January 10, 2022
  • April 10, 2022
  • July 10, 2022

Required Reporting Information

  1. An acknowledgement that the institution signed and returned the Certification and Agreement form and that the institution has used, or intends to use the funds to provide the mandated amount of at least 50% of the emergency financial aid grants to students.

    Coffeyville Community College signed and returned the Certification and Agreement form to the U.S. Department of Education on July 13, 2020. CCC used 50 percent of the funds received under the CARES Act to provide emergency grants directly to eligible students.
     
  2. The Total amount of funds that the institution will receive, or has received under the HEERF student portion.

    On July 14, 2020 CCC received $609,936 for the distribution to students in the form of emergency student aid.

  3. Of those funds, the total amount that has been distributed to students as of the date of reporting (i.e. the first 30-day deadline, and then every 45 days thereafter).

Quarterly report Total Funds disbursed Total Students Awarded
October 10, 2020 $609,936 498
January 10, 2021 $609,936 498
April 10, 2021 $609,936 498
  1. The estimated total number of students at the institution eligible to participate in the programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
    Estimated Number of CCC Student Eligible for CARES Emergency Student Aid:  

    706*

    *NOTE:  Based on the student eligibility requirements outlined by the U.S. Department of Educations, the most accurate way to provide an estimation of the total number of students who may be eligible to receive emergency student aid under the CARES Act, is to report students who have a 2019-2020 FAFSA on file, have been awarded at least one form of Title IV Aid (Pell, Direct Loans, Federal Work Study) for the Spring 2020 semester, and were in at least one on-campus class. Other students may be eligible.

  2. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    498

  3. How the institution determined which students did, or will receive emergency financial aid grants and how much funding they did, or will receive.

    In an attempt to prioritize students with exceptional financial need, CCC identified eligible students actively enrolled for the Spring 2020 semester (as of March 13th) who received a Pell Grant disbursement as of June 16th. This group of students received a direct disbursement and did not need to apply or provide any additional paperwork. Award amounts were based on full time or part time enrollment. Full time students received $1250 and part time students received $625. 

    Eligible students not identified for a direct disbursement, but who indicated they had expenses related to the disruption of campus operations due to COVID-19, had an opportunity to complete an online survey to apply for emergency student aid funds. THE APPLICATION PROCESS IS NOW CLOSED. Completion of the application was not a guarantee of award; students had to meet the eligibility requirements published by the Department of Education. The awards were made based on enrollment status and self-reported need in an equitable and non-discriminatory manner. Funds are limited and were awarded until exhausted. Students requesting funds were awarded $1250 based on full time enrollment and $625 for part time enrollment.

  4. Any instructions, directions, or guidance provided by the institution to students concerning the emergency financial aid grants.

    Announcement of the CCC CARES Emergency Student Aid program, made available through the Federal CARES Act, was made to students through their official CCC student emails as well as posted to CCC’s website.  Students received an award letter with their checks that included instructions to send the checks back to the CCC Business Office if they did not have a need for the funds. 

    Additional information regarding student instructions and communications can be found at the following links to the CCC website:

    https://www.coffeyville.edu/student-services/financial-aid/federal-cares-act-covid-19-emergency-relief-funds

Archive of Student Communications

Federal CARES Act COVID-19 Emergency Relief Funds for College Students (originally posted on CCC website on May 8, 2020 with a deadline for application on May 25, 2020)

CARES Act Letter From CCC President Marlon Thornburg to CCC Students Who Qualify for Emergency Funding (PDF, opens in new window)