Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA) - HEERF II Required Reporting

The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), was signed into law on December 27, 2020. CRRSAA provides for education stabilization through emergency funding to institutions of higher education through a second round of Higher Education Emergency Relief Funds (HEERF II). Institutions accepting CRRSAA funding must commit to providing a portion of the funds in the form of financial aid grants to students, which can be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus. Coffeyville Community College’s minimum required allocation to students is $609,936.

Reporting Timeline

Reports are due quarterly and must be posted on the institution's primary website no later than 10 calendar days after the calendar quarter.

  • January 10, April 10, July 10, October 10.
  • HEERF II Exception: Quarterly reporting for HEERF II for the first quarter of 2021 has been extended to the end of the second calendar quarter, June 30, 2021.

Once funds are fully spent, the institution may indicate that this is the institution’s final quarterly posting and that it covers all remaining HEERF fund expenditures for that specific HEERF Student Portion of funding. After posting, no more quarterly public reporting of Student Portion funds is required.

Required Reporting Information

  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students:

    Coffeyville Community College signed and returned the Certification and Agreement form to the U.S. Department of Education on July 13, 2020. This signed agreement remains in effect for all additional HEERF fund allocations.  CCC’s Acceptance of the HEERF allocations indicates CCC agrees to abide by all requirements of the funds and assures the institution has used, or intends to use, no less than the required amount of funds to provide HEERF grants to students.
  2. The total amount of HEERF II funds that the institution will receive or has received from the Department:


  3. The total amount of HEERF II Emergency Financial Aid Grants distributed to students:

    Date of Report Total Funds Disbursed Percent of Funds Disbursed Total Students Awarded
    June 21, 2021 $609,936 100% 738
  4. The total number of students who have received an Emergency Financial Aid Grant to students:

    See Table Above.
  5. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive:

    •  Block Grants to students on pre-determined criteria.
    •  U.S. Citizen or Eligible Non-Citizen.
    •  Valid Social Security Number.
    •  High School (or its equivalent) completion.
    •  Pell eligible students enrolled in less than 6 hours.
    •  Pell eligible students enrolled in 6-11 credit hours.
    •  Pell eligible students enrolled in 12 hours or more.
    •  Students with no FAFSA on file or not Pell eligible enrolled in 12 or more credit hours.
    •  Students with no FAFSA on file or not Pell eligible enrolled in 6-11 credit hours.
    •  Enrollment and financial aid status were determined on March 9, 2021.
    •  Student eligibility criteria was determined by the recommended guidelines published by the U.S. Department of Education. The Department has since updated student eligibility criteria, applicable to all unspent HEERF funds.
    •  Special requests were considered with remaining funds and current guidance was used in awarding those funds.
  6. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Students receiving HEERF II distributions were notified by institutional email with the following information:

    Red Raven Students,

    Coffeyville Community College (CCC) will receive funding for our students through the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA).  This is also referenced as the Higher Education Emergency Relief Fund, (HEERF).  The CRRSSA funding is available to qualified students who have experienced hardships due to the COVID-19 pandemic.  After reviewing the guidance from the Department of Education on the eligibility and distribution requirements, CCC has established an appropriate process for disbursing the funds to our students.  Emergency grant amounts will vary by student based upon the number of hours enrolled in during the Spring 2021 semester.  

    You have been awarded a CRRSAA payment from CCC to help cover costs that you’ve incurred due to the COVID-19 pandemic. By accepting this payment, you certify that you meet the citizenship requirements as set forth by this act and you acknowledge that you have expenses related to COVID-19 during the Spring 2021 semester.  Undocumented, DACA, and international students are not eligible to receive these funds.   Students receiving the funds in error will be required to repay the funds to CCC and/or the federal government. 

    The funds you are receiving can be used towards expenses you have incurred due to the coronavirus; such as tuition, food, housing, health care (including mental), child care, college expenses or other expenses.  If you do not have expenses related to the coronavirus, you may return this check to Coffeyville Community College, Attn. Business Office at 400 West 11th St, Coffeyville, KS 67337.  I also want you to understand that even though you are receiving this payment, these funds have not been applied to your student account, and you MAY still have a bill with CCC.  Please call the Business Office at 620-252-7007 if you have questions, or check your Raven Access account to view your current bill.

    CCC is committed to helping you continue your academic journey.  Feel free to contact the CCC Business Office or Financial Aid Office for assistance to answer any questions related to the CRRSAA funding or future enrollments.  We wish you all the best and do not hesitate to contact us with any questions.

Final Quarterly Posting - All HEERF II Student Portion Funds Are Expended and No Additional Quarterly Reporting is Required.